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Filter gallery items (from a SharePoint list) with a multi-select checkbox

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Posted on by Community Power Pla... Microsoft Employee

Hi everyone,

I have a gallery from a SharePoint list called "All OKRs" and all I'm trying to do is filter the gallery by using the checkboxes below (user can select either one box or multiple boxes). Basically, if a user selects CompanyCheckbox the gallery should filter the "ALL OKRs" list where OKR Type is Company. If user selects CompanyCheckbox and ECMChecbox it should filter by both selections etc. ("OKR type" is a drop-down option In "All OKRs list" that is not multi-select). My function is not working and I am new to PowerApps and have been struggling with this issue for a long time. Any help would be appreciated.

If(CompanyCheckbox.Value=true && ECMPracticeCheckbox.Value=false, Filter('All OKRs', 'OKR Type'= "Company"))checkbox

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WarrenBelz 156,051 Most Valuable Professional on at

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Hi @Anonymous ,
You are selecting items in a gallery - I will call it DiscoverOKRs (change this to your gallery name)
If( DiscoverOKRs.Selected.CompanyCheckbox.Value=true && DiscoverOKRs.Selected.ECMPracticeCheckbox.Value=false, Filter( 'All OKRs', 'OKR Type'= "Company" ) )

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WarrenBelz 156,051 Most Valuable Professional on at

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Hi @Anonymous ,
Answer below is for one selected item - I see you can select many.
What is the Items property of the gallery?

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Community Power Pla... Microsoft Employee on at

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Thank you for your response @WarrenBelz . I tried the function and it didn't work. Is it because I have to apply the function to all the checkboxes?
The Items property on the gallery is "All OKRs" which is the SharePoint list the data is coming from

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WarrenBelz 156,051 Most Valuable Professional on at

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OK Thanks @Anonymous ,
Is the checkbox liked to a field in 'All OKRs' or is it unbound. Also what is its name?

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v-siky-msft Microsoft Employee on at

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Hi @Anonymous

You have to apply the Filter function to Gallery Items property. Since "OKR type" is Choices type column, we need to use 'OKR Type'.Value code to reference that field.
Please modify the Items property as below:

If(CompanyCheckbox.Value=true && ECMPracticeCheckbox.Value=false, Filter('All OKRs', 'OKR Type'.Value= "Company"))

Sik

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Community Power Pla... Microsoft Employee on at

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@WarrenBelz the checkboxes are supposed to be linked to two columns in All OKRs list.

1.Column Name= "OKR Type" (Company, Practice Type, Individual)
2.Column Name= "Practice Type" (ECM, …)

if company checkbox Is selected, the All OKRs list should be filtered by OKR Type= Company
if ECM checkbox is selected, All OKRs list should be filtered by "OKR Type"=Practice AND "Practice Type"=ECM
if Individual checkbox is selected, All OKRs list should be filtered by "OKR Type=Individual"
if ALL checkbox is selected, it should display everything

if more than one checkbox is selected, the gallery should be filtered accordingly (if this is too complicated, it can be single select instead of multi-select)

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WarrenBelz 156,051 Most Valuable Professional on at

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Hi @Anonymous ,
Try the below
If( AllCheckbox.Value=true, 'All OKRs', CompanyCheckbox.Value=true, Filter( 'All OKRs', 'OKR Type'.Value= "Company" ), ECMheckbox.Value=true, Filter( 'All OKRs', 'OKR Type'.Value="Practice" && 'Practice Type'.Value="ECM" ), IndividualCheckbox.Value=true, Filter( 'All OKRs', 'OKR Type'.Value="Individual" ) )

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

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