How to automatically send multiple calendar invitations to people after completing a form

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Posted on by chris-thompson

We are having a monthly office hours for people we serve to attend. We do not care as much about having people RSVP'ing to the specific meetings that they can or cannot attend, we are more interested that when they "register" they get all 10 meeting invitations added to their online calendar. We want to keep the list of anyone who is going to attend one or more of the office hours tidy, so we do NOT want them to sign up/add each event individually.

Is there a way where we can have potential participants complete a single "Interest Form" in Microsoft Forms where they include their name and other demographic information and then they automatically receive calendar invitations for the 10 office hour meetings we are expecting to have?

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Expiscornovus 31,732 Most Valuable Professional on at

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How to automatically send multiple calendar invitations to people after completing a form

You could for example use an array with all the meeting ids. Once you get a response, you can loop through that array and add the responder to each of these meetings of the array.

Below is an example

Use a Initialize variable action for your 10 events. The array below has only two meeting ids, in your case that would be 10, each separated by a comma and between double quotes.

["AAMkAGNlODE4ZmQwLTAwNjEtNGQ3OS04Mjc4LWMwNjFhY2VjODUwZgBGAAAAAABIxGe0_ObuT5WffHUE4HwjBwC1B8ewpMw-TK-EnjsJJLJkAAAAAAENAAC1B8ewpMw-TK-EnjsJJLJkAAP8uLdvAAA=","AAMkAGNlODE4ZmQwLTAwNjEtNGQ3OS04Mjc4LWMwNjFhY2VjODUwZgBGAAAAAABIxGe0_ObuT5WffHUE4HwjBwC1B8ewpMw-TK-EnjsJJLJkAAAAAAENAAC1B8ewpMw-TK-EnjsJJLJkAAP8uLdwAAA="]

In the Update event (V4) action you can add the responder of the form. In this example that user has been added to the required attendees.