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Trigger when folder is created in a Sharepoint Document Library

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Posted on by tmiller112

I have a document library that is linked to my D365. When a new record is created in the D365 entity and the user clicks to view documents, it automatically creates a new folder in that library and relates it to that D365 record. Good.

My goal is to have a flow triggered from that initial folder creation that creates 3 subfolders. The trigger seems to be the challenge. I found some older post about using a trigger "when element is created", when I then use IF / THEN to identify if the element was a folder, but I can't find that available. I hoped "when item is created" could do it, but that seems to only work for lists not libraries.

I also read older posts about not having anything to trigger based on folder creation. Is that still true? My first real flow... sorry if it's a very obvious answer.

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Building flows

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mcin9781 on at

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Yes this is possible you can create a SharePoint trigger for "When a file is created (properties only)" and then use a condition that if "IsFolder" = true then do whatever action you intend. I mocked it up in my trial org, tested and it works as seen below.

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mcin9781 on at

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I added another image because the one above was not clear to me. If this helps please mark it as the suggested answer.

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syed_sme 76 on at

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Thank you, this worked for me!

What would you suggest if I wanted to be notified of folder creation on any of the document libraries on the site? I have 50+ document libraries and want to monitor folder creation across them all.

Not sure having 50+ flows would be manageable/efficient?

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damonmast 6 on at

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Hello @syed_sme was wondering if you figured out how to make the subfolders appear everytime a new folder was created?

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damonmast 6 on at

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Hey @tmiller was wondering if you ever figured out how to make power automate make these subfolders whenever a new folder is created? If so would you mind sharing how you do that.

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tmiller112 36 on at

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@damonmast I ended up just creating the root folder on my own, but only because that ended up being a better user experience. It seems that the method outlined by mcin9781 would be effective, by using the trigger "When a file is created (properties only) and then a condition to determine if that is a folder, for creating subfolders only after an initial SharePoint folder has been created.

In my case, I chose to remove the direct Documents (related) link from the dynamics form, and instead trigger a flow on record creation that creates the document location (dynamics) and creates even the beginning SharePoint folder. I capture the name of the record from the dataverse trigger into a string variable and use it to "Create New Folder".... then my subfolders follow, as you see in the picture below.

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damonmast 6 on at

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Which trigger did you use for this? @tmiller

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tmiller112 36 on at

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@damonmast Because I was starting from PowerApps, my trigger is "When a row is added, modified or deleted" (dataverse trigger).

If you are attempting to trigger when a SharePoint folder is created, then the trigger should be "When a file is created (properties only)" (sharepoint trigger)

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Community Power Pla... on at

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hello!
i saw smthg similar on a youtube vid, but i cant seem to get the isFolder condition to come up. What am i doing wrong?

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