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Power Automate
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Automatic printing

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Posted on by 6

Is there such a thing with Power Automate where it can automatically instruct Microsoft Office to print out a file on a certain day and time, on a repeated cycle please? 

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  • UshaJyothiKasibhotla Profile Picture
    225 Moderator on at

    Yes you can create a desktop flow and you can schedule by creating automated cloud flow.  at the time which you required.

    For more clarification please provide more details about your scenario.

    Hope this helps 

    Usha

  • trice602 Profile Picture
    16,316 Super User 2026 Season 1 on at

    Hi @jamescrossley ,

     

    Yes, you can create a scheduled flow that will run at a certain time and day.  Your scheduled flow will call an action Run a Desktop which will open the file and then you can Send Keys to simulate printing, such as Control P (plus other keystrokes as needed).

     

    This can be a nice feature to implement if you have a need for physical documents and don't want to just email it, you can just print it for someone and then also send them a notification the document has printed and is ready for pickup! 

     

    trice602_0-1698513707111.png

     

     

  • trice602 Profile Picture
    16,316 Super User 2026 Season 1 on at

    Hi @jamescrossley ,

     

    Here's an example cloud flow that works with your desktop flow.  Please consider marking one or more of these replies as a solution to help others find this commonly asked question too! 😀

     

    trice602_1-1698514069632.png

     

     

  • Agnius Bartninkas Profile Picture
    Most Valuable Professional on at

    There is an action in Power Automate Desktop for printing a document called Print document. Under no circumstances should keystrokes be used for printing anything. There are always better ways to do it. Even if the Print document action does not work in the way one needs it to (for instance, it doesn't work too well with printing images), a Run DOS command action can easily be used to print a document.

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  • trice602 Profile Picture
    16,316 Super User 2026 Season 1 on at

    Thanks @Agnius for pointing that out.  Yes, a better option that Send Keys.  I didn't know this existed.

     

    trice602_0-1698589916812.png

     

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