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Approval Flow: Approved Email are Not Being Sent

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Posted on by ClumberGirl

I have an Approval Flow that doesn't appear to be sending the "approved" emails once each person approves a document. I ran the flow with one approver and it worked fine. All of the emails have been sent to the people that need to approve the document and have been recieved. Several have already approved it, but I have not received any responses back from the Flow itself. Not everyone has approved or rejected, is the flow waiting on everyone before it notifies me? Also, how do I set up a document folder to record all of individual approvals? See Flow below:

FLow Not Running_LI (2).jpg FLow Not Running 2_LI (2).jpg

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Pstork1 69,030 Most Valuable Professional on at

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Since you picked the Approval type Everyone must approve the Flow will not proceed until all responses have been returned. That's the way its designed to work. I you want individual responses to be processed and record immediately you need to split up all the approvals to one action per approver and put them in a loop or parallel branches.

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ClumberGirl 15 on at

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One additonal, hopefully easy question: How do I record the individual responses in the document folder? I added an Approver column in the folder, but I'm not sure how to designate the information needs to be recorded there.

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ClumberGirl 15 on at

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I have tried setting up a serial approval and it never works. Is there a template or can you suggest a Flow that I could use? I have gone to the YouTube videos but the ones I found are all outdated as Triggers and Connectors have changed.

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Pstork1 69,030 Most Valuable Professional on at

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The individual responses are returned as a collection called responses. To add them all to a column I normally process the collection using a Loop where I append the individual responses to a string variable. Then use the string variable after exiting the loop to update the sharepoint item.

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Pstork1 69,030 Most Valuable Professional on at

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A serial approval workflow is just a workflow with a sequential series of approval actions where each is set to one approver. AFter each approval is returned you decide whether to send the next in the series of exit the approval flow because the approval was rejected. Take a look at this walkthrough. Its current.

https://docs.microsoft.com/en-us/flow/sequential-modern-approvals

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