Power Automate Process Licensing (1.400 Employees)

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Posted on by FH-17091008-0

We are in the process of integrating Power Automate (primarily cloud flows in attended mode) into our company, which has around 1,400 employees. We've run into a challenge: we don’t want to buy individual Power Automate or Power Apps licenses for all 1,400 employees just to access premium connectors, which we frequently need. It’s also difficult to determine which users specifically need a license, as some might only run a flow on rare occasions.

I've come across the Power Automate Process License, which, based on an MS Learn article, allows up to 25 cloud flows to be connected (within the 250,000 PPR limit). Would this setup work for us, or would there be licensing limitations in such a scenario?

Additionally, are there any other licensing options or alternatives that would better suit our needs, considering our workforce size and flow usage patterns?

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trice602 15,404 Super User 2025 Season 2 on at

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Hi,

A recommended alternative for that size of users is to upgrade everyone to an E5 license. This is going to give everyone enough access to do many things.

From here, you can buy premium licenses as needed and assign those to your service accounts and makers. Not everyone will need a premium license; depending on how your flows and apps are created.

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Tom

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trice602 15,404 Super User 2025 Season 2 on at

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Hey there!

I am following up on this post power automate process licensing (1.400 employees) in this category general discussion from 09/17/2024. I know the post is a little older, but it is a common question here so wanted to take a moment and follow-up. I see there have been 1 replies and 1 likes and asking if your question has been answered. If so, please help the community out by completing one or more of the following actions! Thanks in advance!

Easy as 1-2-3 ‼️💯⭐😎🆒🙏

1) Mark a reply as a verified answer - this is essential, and it helps others with the same general question find this thread. ✅

2) You can also mark one of more replies as a verified answer. Please take a moment and give the author credit for volunteering their time. ✌️

3) Like one or more replies. Kudos always greatly appreciated! 👍

Pro tip: if you found your own solution or workaround, feel free to add a reply to your own post and mark it as the solution too! The goal is to get this thread marked with a verified answer by anyone that finds one or more replies helpful!

Again, thanks in advance for reading and responding, always glad to help! Tom 💯💯💯💯💯

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trice602 15,404 Super User 2025 Season 2 on at

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If I can help with anything else please let me know or tag me in a future post, I enjoy reading and answering questions. Always glad to help! Tom 💯💯💯💯💯

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