Answered

Approval Flow - Send back to user for edits

(0) Share

Report

Posted on by Will_Y

Good day All. I have been searching with no luck so here goes my challenge...

I have a approval flow setup that I want to be able to send back to the creator for edits if rejected. So when the creator submits the form, it starts a approval process. If the approver rejects the form it will send a email to the creator with the comments (reason for rejection). Now, I need the creator to go back and edit the item (any or all fields) per the comments given. Then when they click "save" I need the approval process to start over until the item is approved. Once the Approval Status is changed to approve, I want to be able to make any/all changes without triggering another approval flow (as now its approved). I put a trigger condition in however that doesnt seem to do anything. Not sure if I have the right formula, but the field is "Approval_Status".

Any guidance you all can give would be awesome!

Thanks

Categories:

Building flows

I have the same question (1)

All responses (5)

Answers (1)

Sort by

v-xiaochen-msft Microsoft Employee on at

Like (0)

Report
Copy link

Link copied!

Hi @Will_Y ,

Let's say Approval_Status is a choice field.

@not(equals(triggerOutputs()?['body/Approval_Status/Value'], 'Approved'))

Best Regards,

Wearsky

Was this reply helpful? Yes No
Will_Y 46 on at

Like (0)

Report
Copy link

Link copied!

Thank you. The approval_status field is set by the approval flow. After the Start and Wait for Approval flow runs, I edit the item to fill the approval_status field with the results of the approval flow (approve/reject). The Approval_Status field is a text field only.

Hope that make some sense 🙂

Was this reply helpful? Yes No
v-xiaochen-msft Microsoft Employee on at

Like (0)

Report
Copy link

Link copied!

Hi @Will_Y ,

Please try this:

@not(equals(triggerOutputs()?['body/Approval_Status'], 'Approved'))

Best Regards,

Wearsky

Was this reply helpful? Yes No
Will_Y 46 on at

Like (0)

Report
Copy link

Link copied!

Thank you again for your assistance. I've tried adding both trigger conditions you mentioned above. In both cases, when the "Approval_Status" field is set at "Approved" and I make a change to other random fields, the modified trigger is activating and I am getting a new approval request.

Was this reply helpful? Yes No
Verified answer

Will_Y 46 on at

Like (0)

Report
Copy link

Link copied!

Just to update all. I was logged in with my credential and owned this app. That was my mistake. Even though I gave ownership to another user (PowerAppUser) I had to recreate this flow while logged in as that user. Now when the form updates, it updates with the user PowerAppUser then I am able to with the trigger condition to not process if modified was by user PowerAppUser. It works great and no more loop allowing me to send it back to the user for editing.

Was this reply helpful? Yes No