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Power Platform Community / Forums / Power Automate / Refreshing Sharepoint ...
Power Automate
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Refreshing Sharepoint List Items

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Posted on by Microsoft Employee

Hello everyone,

I have a Sharepoint list connected to a PowerApps app and a flow. The purpose of the flow is to send an email every five days. However, the flow is excecuted every day and, depending on two fields calculated on the app determines if five days have passed since the last time an email was sent to that address. Then, sends an email to the address that was written on the sharepoint list item.

The problem I'm having is that the calculated fields on the app do not refresh automatically every day. Instead, for this logic to work, I have to edit and save every item on the list.

Is there any chance to refresh the sharepoint list automatically or to update with formulas an specific field on a list?

 

 

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  • v-yamao-msft Profile Picture
    Microsoft Employee on at

    Hi @Anonymous ,

     

    Do you want to send an email every five days using Flow?

     

    Could you share more details on how is the app and flow created?

     

    It seems that there is a calculated field on the app, how is it configured?

     

    If you want to update a specific field on the list, you could try with Patch function.

     

    Please share more details on your scenario for better understanding.

     

    Best regards,

    Mabel

     

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Hello @v-yamao-msft,

     

    Yeah sure. So, I've made an app on PowerApps that is linked to a Sharepoint List. The app is basically a form with some extra features, here is an image of the form as seen by the user:

    carga de datos.PNG

    There are some fields from the sharepoint that I've made specially to identify the SLA and the days on which the flow needs to send the email. Those fields are hidden in the form, but are visible in the sharepoint list. Also, these fields are calculated based on a formula made within the app. These fields are:

     

    DateVF: integer division of the difference between the date on which that case was created and today

     

    Escalamiento: difference between the date on which that case was created and the SLA defined (in this case it was defined to be 15 days from the day the case was created).

    sharepoint.PNG

    So, DateVF would alternate between numbers 0 to 5, when the number is 0 the flow would send the email to the address specified in the form:

    flow.PNG

    The issue I'm having is that for those two fields to refresh I have to do it manually entering every case on the sharepoint list and saving that case every day, otherwise, these fields wouldn't update to the formula and stay fixed to the last time that case was modified.

     

    So, my question is: Is it possible to refresh the sharepoint list automatically every day so these fields would update instead of having to do it manually?

  • v-yamao-msft Profile Picture
    Microsoft Employee on at

    Hi @Anonymous ,

     

    You mentioned that “these fields are calculated based on a formula made within the app”, so I assume that fields DateVF and Escalamiento will be updated when you submit data from app to SharePoint list.

     

    After you submitted data from app to the list, the two fields will be updated automatically. There is no need for you to enter every case on the list manually.

     

    Further, I am afraid that it is not possible to refresh SharePoint list using Flow currently. There is a similar request on Flow Ideas Forum, please vote and comment the idea at here:

    https://powerusers.microsoft.com/t5/Flow-Ideas/Refresh-SharePoint-list-through-MS-Flow/idi-p/163448

                                                                                                                             

    Best regards,

    Mabel

     

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Hello @v-yamao-msft,

    Thank you very much for your help.

     

    When you say this: 

    After you submitted data from app to the list, the two fields will be updated automatically. There is no need for you to enter every case on the list manually.

    Are you saying that if I put the function SubmitForm('[Form_Name]') it will update the data into the SharePoint List automatically for every case? Could you confirm this?

     

    Thank you very much!

  • Verified answer
    v-yamao-msft Profile Picture
    Microsoft Employee on at

    Hi @Anonymous ,

     

    Function SubmitForm saves changes in a Form control to the data source.

     

    Please check the doc on SubmitForm at here:

    https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/functions/function-form

     

    For your scenario, when you modify/create an item, click the button which will submit data to the data source, the data will be saved to the list successfully.

     

    Best regards,

    Mabel

     

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