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Using shift activities to assign tasks in planner on specific days to specific users.

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Posted on by craigmk1987

Hello, I am trying to build a flow that will populate user ID assignments into my planner board based on the activities my team have been assigned to in a shift schedule for today.

For example, if my shift label in teams is "coldstore":

Step 1.jpg

And I've been assigned "picking" as an activity:

Then I'd like to update all tasks that have a title that ends with "Pick" for that day

So far, I've built the following, but can't seem to get it to work.

And

Flowstep 3.jpg

And

And then

And lastly

Any help is greatly appreciated.

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craigmk1987 82 on at

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Re: Using shift activities to assign tasks in planner on specific days to specific users.

Hi Rimatos,

Thank you for your response - I have since found that as well - but thank you for pointing it out.

I have been trying to assign multiple users to one task that is generated by flow, by using the following example
https://powerusers.microsoft.com/t5/Building-Flows/Adding-multiple-assigned-to-planner-tasks-and-outlook-event/m-p/108359#M10611 but I keep getting the error to say that the output is a "string" rather than "array" and the assigning of the users falls over. Any suggestions?

Thanks,
Craig
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rimatos on at

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Re: Using shift activities to assign tasks in planner on specific days to specific users.

Hi @craigmk1987 ,

I can see in the last step that you are attempting to assign the task using the "Display name".

When looking at the Planner connector documentation, and more closely to the Update a Task action, we can verify that this field requires to have the Email address added.

Check if by changing the dynamic content you are able to successfully assign the user to the task. You can even create a separate Flow more simpler and hard code the value to confirm if this is indeed the way to achieve this.

Hope this helps!
craigmk1987 82 on at

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Re: Using shift activities to assign tasks in planner on specific days to specific users.

Hi Ricardo,

thanks for the reply. Unfortunately that didn’t resolve my issue...but I decided perhaps I was looking at this incorrectly - that perhaps I should create the assignment when the task is created by using a delay and then to assign the activity to the task. I manage to get the task to create, however it’s not assigning to the user as I had intended:
Step 1
Step 2
Step 3
Step 4

The output ends up having no task assignment.

I am sure there is something simple I’m missing
rimatos on at

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Re: Using shift activities to assign tasks in planner on specific days to specific users.

Hi @craigmk1987 ,

Could you pinpoint in your Flow where exactly are you facing the unexpected behavior and what should be the expect output on your end?

From my understanding you want to select all the activities for the day that contain the name "Pick".
Being this the case, I would suggest you to change the logic from the condition and instead select the "contains" option.

Let me know if this helped you in any way!

Regards,

Ricardo

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