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Power Platform Community / Forums / Power Automate / Sharing and/or Distrib...
Power Automate
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Sharing and/or Distributing Flows?

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So... I created a useful Flow... how do I share it and/or distribute it to others?

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  • Pstork1 Profile Picture
    69,415 Most Valuable Professional on at

    Sorry, missed that this was about Desktop flows, not Cloud flows.

    ---------------------------------------------------------------------

    That depends on what the flow does and what kind of trigger it uses.  Automated  and recurrence flows will use triggers and connections that are set for the maker of the flow.  Sharing them with other people doesn't really work unless each person saves a copy of the flow and edits it to use their accounts in the connections.  Manual flows are a bit more forgiving when you share them since they run in the context of the person who triggers the flow.

  • VJR Profile Picture
    7,635 on at

    1. One way to share Desktop flows is to do it via the Cloud Flows by giving them specific permissions if they are within the list of users in your organization.

    https://docs.microsoft.com/en-us/power-automate/desktop-flows/manage

     

    2. Another way is to open the flow in the PAD editor -> Do a Ctrl A, Ctrl C and paste it in a txt file and then send this to the recipient who will then do a Ctrl V within their PAD editor.

    But the UI elements may not be copied.

    Also read this section.

    https://docs.microsoft.com/en-us/power-automate/desktop-flows/how-to/share-export-desktop-flows

     

    3. You can export the Desktop Flow by using Solution tab of Cloud Flows. 

    You need to create a new Solution for your flows, then add all flows that you want to export to this Solution. Then export the solution as a .Zip file, send it to the recipient and have them import it in their environment.

     

    The 1st and 3rd option makes use of Cloud flows portal and are Paid options,

    whereas 2nd option uses only the PAD tool and is free

     

    Refer all three methods here.

     

    Whichever option you select make sure to take the necessary backups beforehand.

  • Riyaz_riz11 Profile Picture
    4,150 Super User 2026 Season 1 on at

    Hi @AskDrax ,

     

    1st steps:-Yes it is possible to share within organization.

    TO share Desktop flows is to do it via the Cloud Flows by giving them specific permissions if they are within the list of users in your organization.

    https://docs.microsoft.com/en-us/power-automate/desktop-flows/manage

     

    2nd option:- You can copy paste the actions directly. CTRL+C and paste it into a Notepad file and share file the file whom you want to share.

     

    Regards

    Ahammad Riyaz

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