Unanswered

Building a flow to autofill metadata field from a SharePoint filename string

(0) Share

Report

Posted on by Overused

Hello - I am completely new to the possibility of using Power Automate but I have a repetitive task for a migration project which Automate might be able to help with.

Uploading loads of documents to a SharePoint document library - they all have filenames like:

P.01.18.03.8139$8B1 Document Prevention.xlsm
Q.01.18.03.8140$8B1 Document Prevention - CL151E.xlsm
P.01.22.03.8162$High DP 8P3Y - CL151Q.xlsm
N 01.22.03.8163$8T108 Loss of Overturn - CL151R.xlsm
N01.17.04.2001$EZ2725 Proof Test Procedure.xls

The name consists of a reference code, then a $symbol, then the true filename. I would like to automate the process of removing the string before the $symbol and placing into a metadata field called Reference Code, leaving just the true filename of the string after the $symbol. At the moment, the files are waiting to be uploaded to the document library so I'm guessing that the workflow would start from that point. Any help would be great.

Categories:

Building flows

I have the same question (0)

All responses (4)

Answers (0)

wskinnermctc 6,519 Moderator on at

Like (0)

Report
Here are two expressions that will get the first Reference Code and second the File Name.

I used a variable in my example, but you can replace that with your dynamic content.

This will get the first part Reference Code:

slice(variables('FileName'),int(0),int(indexOf(variables('FileName'),'$')))

This will get the second part File Name with the extension:

slice(variables('FileName'),add(int(1),int(indexOf(variables('FileName'),'$'))))

Here are photo examples

If you just want the File Name without extension use:

slice(variables('FileName'),add(int(1),indexOf(variables('FileName'),'$')),int(sub(int(lastIndexOf(variables('FileName'),'.')),int(1))))

Here is a photo of that file name without extension:

Let me know if this works for you

Was this reply helpful? Yes No
Overused 34 on at

Like (0)

Report

Thank you for trying to help me - I have fallen at the first hurdle I'm afraid.

This is a flow which would need to take place inside SharePoint so I don't know how to get "Initialise Variable" to pick up the library documents using your method?

Was this reply helpful? Yes No
wskinnermctc 6,519 Moderator on at

Like (0)

Report

Where are the files "waiting to be uploaded"? Are they on your OneDrive? Are they in another system?

Was this reply helpful? Yes No
Overused 34 on at

Like (0)

Report

Thanks for responding.

I was under pressure to upload the files so they are now in the SharePoint document library.
At the moment, I have prepared three separate flows for the process:
1. Copy the filename into the Reference Code field
2. Slice the Reference Code contents and extract only the part before the $
3. Slice the filename contents and extract the part after the $ and rename the file with this part

Thank you for your kind assistance with the slice process and I was able to use that in the flows.
I have all the flows triggered only for 1 file which I select. My next step is to combine the flows and get them to run on all the files in a folder. Its a very slow process for me!

Was this reply helpful? Yes No