Sending a reminder email for events each day

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Posted on 3 Dec 2024 04:55:52 by MH-26110259-0

Hey PP Community,

I am currently trying to build a flow that will send a reminder email to required attendees of events with a specific subject/title. I would like the emails to go out at 8am for the events on that day.

Generally there is about 5 events with the same subject each day.

Any help would be greatly appreciated!

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Business Process Flows

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Expiscornovus 32,539 Most Valuable Professional on 09 Dec 2024 at 09:38:12

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Sending a reminder email for events each day

Hi @MH-26110259-0,

What's your time zone?

In that case you could use a time-ahead of at least 24 hours (1440 minutes) And you could add a delay until 08:00 AM of the start date of the event.

Below is an updated example

In the formatdatetime I am using the UK 08:00 AM start time, you might want to change that to your time zone.

formatDateTime(triggerOutputs()?['body/startWithTimeZone'], 'yyyy-MM-ddT08:00:00Z')

Happy to help out 😁

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MH-26110259-0 10 on 04 Dec 2024 at 22:30:28

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Sending a reminder email for events each day

Hi @Expiscornovus

This is a great idea, however, I want the reminder to all go at 8am. The events (interviews) are at different times throughout the day.

Any suggestions?

I have tried the recurrence option instead of the automated cloud flow but this does not seem to activate when its supposed to and when I try to set it to only send for the events on that day, it sends for all the events with that subject over several days.

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Expiscornovus 32,539 Most Valuable Professional on 04 Dec 2024 at 12:36:49

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Sending a reminder email for events each day

Hi @MH-26110259-0,

You could use the When an upcoming event is starting soon (V3) action. Configure the Look-Ahead Time (I used 240 to sent the reminder 4 hours before the meeting starts) for how long before the meeting starts you want to start the flow.

In the settings you can add a trigger condition to check if the subject/title contains your specific text.

Below is an example

@contains(triggerOutputs()?['body/subject'], 'Contoso Event')

In the Send an Email (v2) you can use the required attendees of the first action.

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