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Best to use Switch or a Condition for this scenario??

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Posted on by Chris1968

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Hi,

I have a PowerApp with a toggle.

I want to set the flow to send an email depending on the toggle setting. I already have a condition.
So it be two fold. If toggle equals Yes send an email to a mailbox, If no don't send the email to this mailbox.

The condition that is already there still needs to happen irrespective of the toggle setting.

What is the best option or is there another way??

Regards

Chris

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jnernst 166 on at

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Try this:
"When an item is Created or Modified" Trigger
Use Control Condition. Use the "Toggle Value of item created or Modified" as First Reference object.
Make it "Equal" true.
Now it can send the email. But only if the item is Toggled as yes.
After it sends an email, have your flow "Update" the "Toggle Value of the item created or Modified" back to false, no, or off.

Let me know how it goes.

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Chris1968 1,146 on at

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Hi @jnernst

Thank you for your reply.

Would this flow still be able to send an email to the other people who will need it?

Scenario is

Employee calls to say they are not coming in for their shift or shifts. We work 24/7.

Depending on who takes and records the call, may not be their line manager. So an email is sent to the line manager with relevant details.
If the absences is due to Covid, (Toggle in app will be set to Yes / true) I need the email to also be sent to another team. (Mailbox).

The condition I have already does this so just need to add that additional condition

Regards

Chris

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jnernst 166 on at

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Gotcha, If they toggle is yes, send it to both your line manager and the additional team.

If not, just send it to the line manager!

So, either way in the control if statement the line manager will get the email.
The only way the toggle will affect it is by having the email go to the additional team!

I hope this makes sense to you

Good luck

Josh

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Chris1968 1,146 on at

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HI Josh,

That's it.😊
So can I just add another condition into the existing one?

If so what will the logic be??
Regards

Chris

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jnernst 166 on at

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I hope this reference picture helps make sense of everything. The terminate is not necessary, but I like putting it on the end of my code to ensure I don't have any looping... it seems to happen without reason in power automate sometimes.

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Chris1968 1,146 on at

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Hi Josh,

Thanks for this.
Sorry I seem to be missing little bits out or not explaining it properly.

There is a scenario where the absences maybe recorded by a Team leader, Night Co-ordinator who is not the direct line manager of the employee. In this case I've set the email of the line managers to populate in the absence row.
The condition I'm using sends the email to the line manager in this scenario, but I also want if the Covid toggle is set to Yes to go to the Additional Team.

Hopefully explained it a bit better😊

Regards

Chris

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jnernst 166 on at

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Not sure what the absence row is...
The picture I had sent covers the filter part of your flow, still.
You will send an email, regardless.

The filter meets this need:
"The condition I'm using sends the email to the line manager in this scenario, but I also want if the Covid toggle is set to Yes to go to the Additional Team."

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Chris1968 1,146 on at

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Hi,

Getting myself confused with the need to use my condition also, so now I can see, just using the toggle function as the condition.

I'll try it and let you know 😊

Regards
Chris

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jnernst 166 on at

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If it ended up working, could you please give me a thumbs up!

Much appreciated!

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