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Invoice Approval using Start and wait for an approval (first to approve)

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Posted on by mthiru_0023

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I have a SharePoint list where a user submits an invoice for approval. The approver has a list of approvers. How do I handle approval request for corrections. For example, someone submits an invoice:

Submits an invoice for approval for Approver - John Smith,
Edits the Invoice form, and select Evelyn Jane as correct approver?
And what if, Invoice was entered incorrectly, we want to cancel the invoice approval request?

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sebkath14 101 on at

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Hi @mthiru_0023 - could you please share sample data how your Sharepoint list looks like? What do you mean with "The approver has a list of approvers."?

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mthiru_0023 212 on at

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@sebkath14

Yes, please see screen shot. I have customized the Invoice form using PowerApps. The invoice approver is a drop down list selection. I just need to know how to cancel a approval request. Also, how to address changes to the choice selected, if any.

Here is screenshot of the powerautomate workflow:

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sebkath14 101 on at

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"And what if, Invoice was entered incorrectly, we want to cancel the invoice approval request?"

At what point and who is determining that the invoice was entered incorrectly?

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mthiru_0023 212 on at

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@sebkath14
"And what if, Invoice was entered incorrectly, we want to cancel the invoice approval request?" - Yes. I am not sure how to manage change? Cancel or delete the Invoice record. There is still a pending approval request?
or if someone modifies the record chooses a different approver?Currently I am using When an item is created in the list as the action item.

It would be same user. I am thinking of typing errors during entry. They realize it at some point during review.

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