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Power Platform Community / Forums / Power Automate / Get SharePoint Publish...
Power Automate
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Get SharePoint Publish Comments

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Is there a way to extract the comments from the Publish window that appears when you click 'Submit for approval' on a version controlled SharePoint folder?  I need a way to get comments from our document editors about the revision to our approvers within a Power Automate flow, but I cannot find anything whatsoever on where those comments go and how I can access them within PA.  A secondary bonus would be identifying who actually clicked the 'Submit for approval' button, but what I can find indicates that's not directly possible.

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  • Verified answer
    sandeepstw Profile Picture
    312 Moderator on at

    Hi There,

     

    Yes, it's feasible to extract comments from the SharePoint approval process and use them within Power Automate.

     

    Ensure content approval is enabled for the document library. When a user submits an item for approval, the comments they enter are stored in a column named "Check In Comment".

     

    In your Power Automate flow, when triggered by a document change or submission for approval, retrieve the "Check In Comment" column's value for the respective document. This value represents the comment added by the user during the submission for approval.

     

    While the direct user who clicked the 'Submit for approval' might not be immediately retrievable, you can identify the last user who modified the document, which in most scenarios will be the user who submitted for approval. This is achieved by accessing the "Modified By" column.

     

    Please give kudos and mark as solution if it helps.  

      

    Thanks, 

    Sandeep Mishra 

  • Snorq Profile Picture
    on at

    That did the trick - thank you!

     

    For future internet reference, the check in comments don't automatically appear in Power Automate as they're part of version history.  This thread shows how to fetch those comments: https://powerusers.microsoft.com/t5/General-Power-Automate/How-i-can-get-CheckIn-Comments-of-a-FILE/td-p/2337464

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Future Internet thanks you for that. 😉

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