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Restart Approval Step

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Posted on by HelplessMax

Hello everyone,

I created a Flow with multiple approvals by different managers in my company. The Flow is supposed to replace a process with a lot of printed forms and documents. (screenshot done below)

The trrigger for the flow is a new item in a sharepoint list.

In our company it is quite common, that during the process of the aprroval, someone notices that a certain document or piece of information is missing in the approval and needs to be added. Thereofre i added a third Approval option 1. Approve - 2. Reject - 3. Update Approval (shown in screenshot below).Approval option 1. Approve - 2. Reject - 3. Update Approval (shown in screenshot below). If the third option was choosen the Creator ...for the approval item receives an email with the request to update the missing information/ documents.

How can i restart/ retry/ connect the previous approval step without restarting the entire flow ?

Really looking forwarard to hearing your advice

Max

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Building flows

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ScottShearer 25,270 Most Valuable Professional on at

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@HelplessMax

One way to approach this would be to use a variable and put the approval inside of a loop - see my example below.

I use a boolean variable that is initalized to false. When the item is approved or rejected I set the variable to true. The loop will continue until the variable is set to true. You'll want to add additional actions on both sides of the condition.

Please be sure to click on "change limits" in the loop - the default timeout is 1 hour and yoy'll want to change that.

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HelplessMax 41 on at

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@ScottShearer

Hey Scott,

thank you very much for your quick asnwer. I will try that out tomorrow morning in the office and i will let you know what the outcome is.

Thanks again and talk to you tomorrow.

Max

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HelplessMax 41 on at

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Good morning Scott,

works perfectly fine ! Thanks again four your rapid answer and the amazing despriction!

Best regards
Max

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HelplessMax 41 on at

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Hey Scott,

thanks again four your help! I got one short question concerning the "run until" step though:

what do i have to fill in the "count" and "timout" fields when I want to achieve the follwoing:
The approval step should run for 20 days (so i guess Timeout should be: P20D) and i want to receive the approval email every second day ( kind of as a reminder), so does the "count" has to equal 10 ?

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UrbanReach 2 on at

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Dear Scott,

thanks for the great solution.
In case of a rejection of the approval, as the approver I would like to issue further questiones to the creator of the item (I, write it as a comment in the approval and it will be sent by email). Can I delay the next approval cycle after the rejection, until the creator answered my question or changed his Item/request?
In the moment the next cycle starts immediatly after my first rejection.
It would be very helpful. Thanks. Regards Lars
here is my flow

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