Refresh Power BI Desktop at scheduled time

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Posted on by KavithaAnand

Please help to refresh Power BI Desktop at scheduled time using power automate.

steps:

1: Open Power BI file from the folder

2: Refresh

3: Save and close

Categories:

Power Automate Desktop

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Agnius Bartninkas Most Valuable Professional on at

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What is it exactly that you need help with?

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KavithaAnand 4 on at

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I have prepared a powerbi dashboard and pulished. However am unable to schedule Auto refresh due to some API restrictions with database. Currently am refreshing the dashboard everyday by opening the report in Power BI desktop, Click Refresh button, Save it and close. I want to Automate this using power automate that is Power Automate to
1. Open the Power BI desktop Report
2. Click Refresh button
3. Save and Close the report.
4. Repeat this on everyday at the scheduled time

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Nived_Nambiar 18,129 Super User 2025 Season 2 on at

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Hi @KavithaAnand

There would be two components of this flow design

1. Cloud flow (for making a scheduled run)

2. Desktop flow ( for doing UI Automation of power bi desktop application)

Let's first talk about Power BI Desktop application

Here create a desktop flow which does the following

1. Launch Power BI Desktop

2. Click Refresh button

3. save and close the report

4. Close the application

NOw once the desktop flow is created, use cloud flow , i.e scheduled cloud flow to create scheduled cloud flow to run desktop flow like below

Hope this information helps !

Thanks & Regards,
Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

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