Setting a flow to run a month from a button press in power apps

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Posted on by AB-03121629-0

Hello!

I currently have a powerapp where users create jobs that they take ownership of via email. I want to create a system where, when the job is created, a power automate flow will be scheduled to send them an email a month from them creating that job. Is there a way to do this? I basically need separate instances of a flow to run based on when the job is created.

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Building flows

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BCBuizer 22,758 Super User 2026 Season 1 on at

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Hi @AB-03121629-0,

Power Automate cloud flows have a duration limit of 30 days: Limits of automated, scheduled, and instant flows - Power Automate | Microsoft Learn

Given that some monts last longer than that, not to mention that flow run history is only saved for 28 days, I suggest you run a scheduled flow on a daily basis to check any tasks that require a notification for that day and then send that notification.

A good article on how to get started with such a flow can be found here: How to build basic reminder flow using Power Automate and SharePoint

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manuelstgomes 6,631 on at

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@BCBuizer is correct. 30 days limit is a thing to watch for.

If I could propose a strategy, I would:

Have the Power App save it somewhere (to a list or a database or an Excel file).

Create another scheduled Flow that checks the list for items to send. The schedule could be daily, hourly—you choose.

Process the items and mark them as "done."

This way:

You will have a "log" of the things that were processed and when (win)

Your Flow won't "wait" for the correct time to send (win)

In the future, if needed, you can have other ways to save items to the list and the process will work without changes

Hope this helps!

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Valantis 5,581 on at

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Hi @AB-03121629-0,

The daily scheduled flow approach from BCBuizer and manuelstgomes is the right pattern. Here's the complete setup.

When a job is created in Power Apps: store the job creation date and owner email in your data source (SharePoint list or Dataverse table). Add a column for NotificationSent (Yes/No) defaulting to No.

Then build a scheduled flow that runs daily:

1. Trigger: Recurrence, every 1 day
2. Get items (SharePoint) or List rows (Dataverse) with filter:
- CreatedDate is less than or equal to today minus 30 days
- NotificationSent equals No
3. Apply to each on the results
4. Send an email to the owner
5. Update the item to set NotificationSent to Yes

The OData filter for SharePoint to find jobs created 30+ days ago:
CreatedDate le 'formatDateTime(addDays(utcNow(),-30),'yyyy-MM-ddTHH:mm:ssZ')'

This handles any volume of jobs, gives you a full audit trail, works across any month length, and stays well within the 30-day flow duration limit since each daily run completes in seconds.

Best regards,

Valantis

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