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how to capture file name from document library file upload using standard approval Flow

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Hi, I'm new to Flow and would love a bit of advice as I can't find a template for this.

We have a document library called Reporting (created a flow and found this library for my criteria) and a metadata field to say "Yes" or "No" to whether that file has been processed.

What would be great is an email every two days listing documents in that library where Processed = No.

I've got a flow set for every 2 days, with Processed_x003f_ eq "No" but it doesn't seem to be working or if it is I can't see the results.

Then the next step is getting it to email those results to me, either in the email body or an attached file.

I would've thought this to be a fairly simple win but I'm struggling. Can anyone help?

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v-xida-msft on at

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Re: how to capture file name from document library file upload using standard approval Flow

Hi @Anonymous,

Could you please share a screenshot of your flow's configuration?

Further, could you please show a bit more about the metadata field in your SharePoint library?

I have created a SharePoint library (Reporting) on my side and the data structure of it as below:Note: The Processed? column is a Yes/No type column in my SharePoint library.

I have made a test on my side and please take a try with the following workaround:

Add a "Recurrence" trigger, Interval set to 2 and Frequency set to Day.

Add a "Get files (properties only)" action, specify Site Address and Library Name.

Add a "Filter array" action, From set to output of "Get files (properties only)" action, click "Edit in advanced mode", type the following formula:

@equals(item()?['Processed_x003f_'], false)

Add a Variables-> "Initialize variable" action, Name set to AttachmentArray, Type set to array and Value set to empty.

Add a "Apply to each" action, input parameter set to output of "Filter array" action.

Within "Apply to each" action, add a "Get file metadata" action, specify Site Address and File Identifier field set to following formula:

item()?['{Identifier}']

Add a "Get file content" action, specify Site Address and File Identifier field set to following formula:

item()?['{Identifier}']

Add a "Append to array variable" action, Name choose AttachmentArray and Value set to following formula:

Note: Within Value field, type a json data which has two elements. The key of first element set to Name and corresponding value set to DisplayName dynamic content of "Get file metadata" action. The key of second element set to ContentBytes and corresponding value set to following formula:

body('Get_file_content')?['$content']

Under "Apply to each" action, add a "Send an email" action, Attachments field set to AttachmentArray variable.

Image reference:

The flow works successfully as below:

Best regards,

Kris
PieterVeenstra 2 on at

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Re: how to capture file name from document library file upload using standard approval Flow

Hi @Anonymous,

You are looking for a flow with a trigger that is scheduled every 2 days ( I think that you got this sorted already)

Then an action SharePoint - Get files (properties only)

You could stick a filter in the above action to filter the Yes/No.

Then you have an array which you you run with an Apply To Each

Now Set a variable and expand it wihtin the Apply to each with some value that you want to put in your email.

Then aftyer the Apply To each send out the email and use the variable content to spit out the html that you want to send by email using the dynamic content of the variable.