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Create flow that differentiates between buckets

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Posted on by AnnaJordan

Hi all,

I have a planner plan that has 6 different buckets, within each of those buckets are (as you would expect) tasks. The buckets represent meetings/committees and the tasks are actions required either before or after each meeting/committee. I have successful created a flows that will send reminder emails 2 weeks and 10 days prior to the meeting however each bucket requires a different reminder timeline e.g. Meeting1 requires 2 weeks prior, Meeting2 requires 2 days after.

So my question is, how do i differentiate between the buckets to apply a specific set of flows? All help would be very much appreciated.

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Building flows

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PowerBack19 679 on at

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One of the actions for Planner is "List buckets". You could use this action followed by Switch control. For each Case in the Switch, you can specify the name of each bucket. Then you can build out the remaining actions such as the meeting notifications, etc.

Planner - List buckets action

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v-bacao-msft Microsoft Employee on at

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Hi @AnnaJordan ,

If you want to be able to distinguish different buckets and execute corresponding actions in the same Flow, you can achieve your needs by adding branches or Switch.

But I recommend that you create multiple flows for different buckets separately. It is easy to create multiple similar flows. You only need to create a flow for a specific bucket, then use Save as to create a copy, and then change the bucket name and Other conditions.

Please refer to the following method to configure screenshots, use List buckets action to get all buckets.

Use the Filter array to filter out buckets with equal bucket ids and get bucket names.

Then check if the bucket name is the expected one in Condition and add other conditions.

Expression reference:

if(equals(length(body('Filter_array')),0),'',body('Filter_array')[0]['name'])

Image reference:

Hope it helps.

Best Regards,

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