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Power Platform Community / Forums / Power Automate / How To Update Multiple...
Power Automate
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How To Update Multiple SharePoint List fields from a Master List

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Posted on by 6
Hello,
 
I have a Power Automate Flow that is working perfect where changes that happen to the main list are then updated to a secondary list.  What if I need that main list to update 500 other list that all have same build?  I am trying to avoid having 500 Get Items actions within the flow (if that is even possible).  Is there a way to somehow declare all the lists in a action somehow and then any changes made in the main list somehow flow to all 500 list?
 
Thanks N Advance
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  • Suggested answer
    Michael E. Gernaey Profile Picture
    53,963 Moderator on at
    Hi,
     
     
    Some important details
    1. Is everything single change going to every single of the 500 Tables, thats a huge thing to know because it significantly changes how to answer you.
    2. Are these updates and new items, do you need both to act the same way because if its just Adds, its different also, than both.
    3. Is it 1 or more items being updated in the 500??? based on this one change?
     
     
    Create a SharePoint a SharePoint list.
    In the List, put a single column called OtherTables  or whatever
    Add all 500 of them
     
    In the Flow
     
    1. Add the When an Item is Created or Modified for SharePoint Action
    2. Add a Get Items
    -In the Get Items, to get the list of 500 
    3. Add an Apply to Each
     
    Inside
    -Use a Get Items
    Now in this Get Items, use the Current Item dynamic property to set the Table,
     
    Now are you going to filter here??? And figure out if this change should even go to this list??
    So yeah get the item you want update via only returning 1 row or whatever you need too
     
    If you are doing it to multiple rows then use an Apply to each and put the stuff below in that
     
    Then
    add an Update Item action and use the Current Item for the Tab and use the Item ID from the Get items 2 I have
    Hopefully you filtered it to get 1 and also did top count to 1
     
    Now, since its Dynamic, you have to fill in the item column which is really a JSON you create
    to update the columns, as its now a Dynamic update item pointing to 500 lists
    it won't populate the possible Columns, you have to do it all in the Item by building a json structure
     
    And done.
     
    This is how you would do it dynamically.
     
     
     
     
     
  • dklbwf03 Profile Picture
    6 on at
    Thanks so much for your response.  So when a update happens to the master list, that update needs to go to all 500 list right after.  If the update does not exist it then needs to just be added to all 500 as a new item, but if it recognizes that the item does exist it just updates a specific list field.  Below screenshot is the flow working perfect for just one list at the moment, just not sure how to make this same configuration work for 500 other list.  I have a separate list that contains all 500 list names, in those other 500 list will be a single line column called SourceID which is where the flow will know whether to update/create based on if there is any data in that field for each list item.
     

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