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Power Automate - Building Flows

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Need Clarity on Permissions

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Posted on by DK-13091542-0

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I was reading that the Flow runs on the credentials of the user who triggered it.

If one of the steps in the flow is to write to a SharePoint list, do all users who may potentially trigger the flow need permissions to this list?

For my example, I have an Access Request form that a user can fill out, this triggers the flow on submission, writing data to a SharePoint list, but I don't want users (other than a select group) to have access to see this list.

Do I need to set anything up to handle this, do I HAVE to give them all permission to the list?

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Business Process Flows

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Michael E. Gernaey 43,442 Super User 2025 Season 1 on at

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Need Clarity on Permissions

Hi

So no, flows do not specifically just run as the person who triggers it, it depends on the configuration of the flow

Yes they all need permission. The shared connection, will need to be shared with anyone who is going to run the flow

I want to start by saying people STILL need a license.

But you CAN setup the flow so that the Action to do what you want is a service account (just a user who is a SA). Then have that account own the flow and have it own the connection.

Then it will be logged as that person (again depending on the flows configuration) and will do what you want as then it will only need to add THAT new user not all users as a contributor to your SPO Site

Please mark as the answer if this helps you.

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