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Add "Everyone" as Run-Only User to Power Automate Flow without email notification

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Posted on by mcarras

Hi,

We have two Power Apps that require users be added as Run-Only Users to a supporting Power Automate Flow. These apps will be shared with "Everyone but external users". Normally when adding a run-only user there is an email notification sent, without any way to suppress the notification. Will adding "Everyone" or "All Users" as a Run-Only User send out an email notification to all users in our organization? I'm seeing conflicting reports on whether it will or not.

Alternatively, is there any other way we could potentially grant permissions in the environment to run this flow without sending out email notifications?

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caseyroot 21 on at

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Were you ever able to find a resolution to this? We have the same exact scenario.

Thanks!

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SudeepGhatakNZ 14,394 Most Valuable Professional on at

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@mcarras ,

Adding individual accounts do notify the users, however I don't think the same is true for groups.

Do you have a test tenant where you can test this out?

If not, you can signup for a free dev tenant.

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mcarras 4 on at

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Thanks @SudeepGhatakNZ, I did notice there was a known workaround for SharePoint triggers. However, this is a child flow for PowerApps. The trigger on this Flow is set to "PowerApps (V2)", since it must be run as needed from PowerApps. As far as I'm aware, the option to use a SharePoint list only appears when the flow is invoked by one of the SharePoint triggers. The flow itself doesn't touch SharePoint.

While we have the option of trying to build a dynamic AD Domain group that contains all applicable users, we would prefer to use the built-in "All Users" since the app itself would be shared with "Everyone", as long as that doesn't actually send out a notification to everyone in our org.

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SudeepGhatakNZ 14,394 Most Valuable Professional on at

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@mcarras ,

An alternative option is to grant Run-only permissions directly to the SharePoint list (assuming it is being utilized). This eliminates the need to add individuals as Run-only users separately.

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