Power Platform Community Forum Thread Details

Hello, I would like to send requests to my customers in Microsoft Form in which they should also upload photos. Unfortunately, this is not possible if the people are outside my organization. How can I realize this with a simple flow so that it is quite easy for the customer?

Important ! The customer must not be able to access these photos because of data protection as this form is sent to a large number of customers

Categories:

Building flows

Hi,

As you already know, adding attachments to a Form is not possible for external users. An effective workaround would be to have your Form open to anyone without the file upload question then do the following:

1) Post form results to a SharePoint List (When a new Form response is submitted)

2) In your SharePoint list have a column that generates a unique code. I typically use 2024-08-18-abcdefg (where abcdefg is a random number) so my new Item has a code of 2024-08-18-1234567 (example)

3) In your form, include a question that asks for their email address

4) Send an email. In that send an email subject, include the unique item code: Form response upload - 2024-08-18-1234567 and then ask them to reply with their attachments.

Then you can have a helper flow that says when an email subject includes 'Form response upload' with attachments, process attachments and attach to item. Your automation will know which item to attach to by referencing the unique code.

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Always glad to help! 💯💯💯💯💯

Tom

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