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Move Emails older than 5 days from Inbox to another folder (individual maibox)

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Posted on by Saxenasush

Hi there, I have a client requirement and have done research into what the requirements are - hence created a flow as well but running into few issues.

Summary of requirement: Move Emails older than 5 days from Inbox to another folder within same mailbox everyday automatically.

MS Flow:

Questions:

- Does this flow look correct? I am doubtful.

- Is there a way to do more than 25 emails at a time at all? Emails older than 5 days could be 40-50 at a time for example.

- Any other way of doing this to achieve the brief?

Thanks all

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manuelstgomes 6,625 on at

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Hi @Saxenasush

The Flow is not what you need.
The delay is only stopping the Flow and restarting it after five days.

Here's what you need:

Getting more than 25 emails is impossible since it's the max value in action. But if you run the Flow 2 times, the emails you get in the first time (older than five days) are not there, meaning that you'll get different emails to parse (until 25). You can do the first action manually and then let the Flow sync with the reduced number of elements.

The expression in the comparison (right side ) is the following:
addDays(utcNow(),-5)

So we're checking if the received data was less than five days ago.

Is this what you need?
Cheers
Manuel

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Saxenasush 13 on at

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Hi Manuel, Thanks for your help so far.

I have changed the flow now but still have an issue.
Currently the flow only scans the top 25 emails within the inbox from latest to oldest - so if there are 50 emails from today, the flow will not move any older emails as it will only check the top 25.

Is there a search query I can add which can change the order of Getting emails from oldest to newest?
I can see this can be done somehow but struggling to find the search query code or an example for this.
Current flow:

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Saxenasush 13 on at

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Figured it out for anyone else who needs it:
Adding an expression in the Search Query as per below skips the first 5 days and then starts the Get Emails command 🙂

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manuelstgomes 6,625 on at

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Good job!
Cheers
Manuel

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t0m5k1 27 on at

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Is there a way to do this for mails older than 120 days from an inbox of over 4000 mails?

Cheers,
Tom

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VictorIvanidze 13,079 on at

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You can use native Outlook feature: https://www.extendoffice.com/documents/outlook/5238-outlook-move-items-older-than.html

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t0m5k1 27 on at

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Thanks for the suggestion 😊 I looked in to that already, but unfortunately that only provides the archive functionality to an external PST file. This isn't what I'm looking for. I need to move the mail from one online mailbox folder to another.

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VictorIvanidze 13,079 on at

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OK. Did you test the archive mailbox (https://support.microsoft.com/en-us/office/manage-email-storage-with-online-archive-mailboxes-1cae7d17-7813-4fe8-8ca2-9a5494e9a721)?

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t0m5k1 27 on at

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Yep, and it seems that my company, in it's infinite wisdom, has set a 6 month retention on that folder too... In user generated folders I can set that to 7 years... go figure!

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VictorIvanidze 13,079 on at

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Understood. Did you try to use the flow provided above?

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