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Send Email to all workers in specific shift according to their schedule

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Posted on by YapaYapa

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Hello Everyone,

I would like to create an automatic flow that sends an email 4 days before a worker has night shift in his/her schedule.
The flow will need to take the name of the worker from an excel file online ( Schedule). The schedule is built as follow:
rows: workers' name
columns: date
cell: shift ( Morning, Evening, Night)

Can anyone guide me through the requiered steps please?

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Business Process Flows

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Nived_Nambiar 18,029 Super User 2025 Season 2 on at

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Re: Send Email to all workers in specific shift according to their schedule

Hi @Fedegallo

To confirm, does the data looks like this in excel file ?

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YapaYapa 121 on at

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Re: Send Email to all workers in specific shift according to their schedule

Hello @Nived_Nambiar ,

nope, more like this:

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Nived_Nambiar 18,029 Super User 2025 Season 2 on at

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Re: Send Email to all workers in specific shift according to their schedule

Hi @Fedegallo

Sorry for late response

I think you can try this way

1. List all rows in excel table

2. Filter the row with condition with date column having value 4 days after current date with value Night

3. The output of filter array would be having row of those who have night shift 4 days after today's date.

4. Now you can send them an email ☺️

Hope it helps

Mark it as solution if it resolve ur query!

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YapaYapa 121 on at

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Re: Send Email to all workers in specific shift according to their schedule

Hello @Nived_Nambiar
can you please send me a visual of the flow?

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Nived_Nambiar 18,029 Super User 2025 Season 2 on at

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Re: Send Email to all workers in specific shift according to their schedule

Hi @Fedegallo

Sorry for late response

See below

I have created a file like below

Flow designed is

Step 1: List all rows present in table to get all rows from the schedule file

Step 2: use compose action to get the date 4 days after current date in d/M/yyyy format (why i am using d/M/yyyy format is because my column name date is appearing in that format due to which i need to use that)

Expression used is :
formatDateTime(addDays(utcNow(),4),'d/M/yyyy')

Step 3: use filter array to filter the required date column by Night

Step 4: Loop through all items in the output of filter array & send email

here output variable (dynamic content) is the output of compose action

And bot will send an email like below

Hope it helps !
Mark it as solution if it resolves your query !

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YapaYapa 121 on at

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Re: Send Email to all workers in specific shift according to their schedule

Hello @Nived_Nambiar,

um the above flow is not working,
I believe its missing the variable that identify the person that has night shift in 4 days and to whom send the email no?

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