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MS FLOW - SP Calendar - Reminders emails - Users from different Time zones

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Posted on by SanjayAdsure201

Hi All,

I am building a FLOW where I need to send reminders to users 3 days before and the actual day of Start Time. I need to Put 'Start Time' and 'End Time' in email body content.

My end users are located in different Time zones ( CST, EST, etc.).

My Sites Reginal Settings is set to CST.

If users would have been from one particular time zone, I would have used "Convert Time Zone" option and assigned to the output in email body. But that's not the case here.

I need to show the 'Start Time' & 'End Time' according to the user's timezone.

Could you please let me know how to achieve this?

Thanks,

Sanjay

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Building flows

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Brad_Groux 4,556 on at

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What you are seeking to do is certainly possible. To calculate based on Time Zone and regions you'd have to mash up a few things, such as Using Flow Expressions, Calculating Date Differences and Using Expressions and Time Actions.
v-zhos-msft Microsoft Employee on at

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Hi @SanjayAdsure201 ,

From you discripation, there are multiple users located in different Time zones.

So do you want to add all the user in one email?

If so, I am afraid that there is no way to achieve your needs in Microsoft Flow currently.

However there is also no action to get the location of the users.

So you must know each user's Time zone firstly.

Then you can use the 'Date and time functions' to convert the 'Start Time' & 'End Time' .

https://docs.microsoft.com/en-us/azure/logic-apps/workflow-definition-language-functions-reference#date-and-time-functions

Best Regards,

Community Support Team _ Zhongys

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
SanjayAdsure201 85 on at

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Hi @v-zhos-msft ,

I don't want to send emails to all users. I want to send email to one Specific DL email address only.

My scenario is: Suppose there are 3 users from different time zones - User 'A' from CST, 'B' from EST and 'C' from IST.
Now when user creates events in ONE specific SP Calendar from their respective time zones, the Start time and End Time gets added to calendar.
Now FLOW should send email to one specific email address which will contain Start time and End time as per clients timezones.

Thanks,
Sanjay
Brad_Groux 4,556 on at

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@SanjayAdsure201 wrote:
Hi @v-zhos-msft ,

I don't want to send emails to all users. I want to send email to one Specific DL email address only.

My scenario is: Suppose there are 3 users from different time zones - User 'A' from CST, 'B' from EST and 'C' from IST.
Now when user creates events in ONE specific SP Calendar from their respective time zones, the Start time and End Time gets added to calendar.
Now FLOW should send email to one specific email address which will contain Start time and End time as per clients timezones.

Thanks,
Sanjay
It isn't possible to do the time zone conversion with no interaction from the users before email generation. The users should be able to see the time based upon their time zone within the SharePoint Calendar view, and any calendar events that may be generated from it - but you simply can't generate that information without first populating the user's timezones, and Active Directory does not have a user timezone attribute, so it isn't anything you could reference from SharePoint directly.
The user's timezone is a dynamic setting, handled at the system level.
If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. THANKS!
v-zhos-msft Microsoft Employee on at

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Hi @SanjayAdsure201 ,

Thanks for your feedback.

I have understand your scenario clearly.

However there is no action to get the user's Time zones.

I have try the action 'Get user profile (V2)', it can get the city which the user located.

However you can't convert the city to Time zones via flow.

So I am afraid that there is no way to achieve your needs in Microsoft Flow currently.

Best Regards,

Community Support Team _ Zhongys

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.