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Power Platform Community / Forums / Power Automate / Query regarding Outloo...
Power Automate
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Query regarding Outlook Automation

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Posted on by 231
I have some Outlook automation related queries in PAD. They are listed below:-
 
(a) To trigger Outlook related events, should i be sitting on the machine where that account (Outlook - Desktop app) is actually working or i can use any Outlook account (within my organisation).
 
(b) I have tried to save some Outlook messages, received from a particular External account, but i am observing that it is taking and saving only 20 messages, whereas i have more than 100 messages from this external account. Is there any restriction in downloading of emails in Power Automate. Please look into.
 
(c) If the query (b) can be resolved, then i would like to ask whether i can time the saving of Outlook messages. This is explained by an example:-
 
Daily a email message is received from an External Customer to my account. I want to retreive and save email messages only for a particular calendar month. For eg:- for 01-30 Apr-22, i would like to download on 01-May-22. Then on 01st June-22, i would like to download  only 01-31 May-22 and not any email for prior period. 
 
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  • Verified answer
    MichaelAnnis Profile Picture
    5,727 Moderator on at

    a)  you (as the logged in user) need to have rights to send/receive on behalf of the account you want to use.  Your IT can set this up; otherwise, that user needs to be logged in.

    b)  I am not aware of a limit to the number of emails being pulled down, someone else might have more insight.

    c)  if you can get them all in, do the following:

    For each %CurrentEmail% in %RetreivedEmails%

        If %CurrentEmail.Date% is between 04/01/2022 and 04/30/2022

            Move to folder

        EndIf

     

    There are other posts on how to get dates such as Ending Day Last Month and Beginning Day Last Month

     

    Good luck!

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