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Building Connection from SharePoint Folder to Sharepoint List

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Posted on by Alhaha

I am trying to make a flow of approved document smoother.

I have a SharePoint List that contains attachment. Whenever the Progress Level = Pending Close Out, the attachment (pdf file) will automatically send to a SharePoint folder filtered by Branch name, "To Be Signed" folder.

I have figured this step out in Power Automate.

This is the step I need help with:

Within the SharePoint "To Be Signed" folder, there is a sub-folder for "Signed and Approved".

Whenever the branch managers come into "To Be Signed" folder and sign the document on Adobe, they will simply drag the pdf file to the "Signed and Approved" folder.

Then the pdf file will automatically attach back to the SharePoint List based on names and delete itself out of the "Signed and Approved" folder.

I don't know how to link the pdf file to the SharePoint List?

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Alhaha 6 on at

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Re: Building Connection from SharePoint Folder to Sharepoint List

Good morning Cheng,
Thank you for helping me through this.

On SharePoint, I have a column Title named First, Last H. It has basically the full name of the individual.
I am thinking of comparing Title (SharePoint) to the file name (only last name part).

It works! However, the output from the filter array gave me a bunch more information.

On SharePoint we have the columns like this:
Could you help me to filter this down further?

Thank you for your help.
v-chengfen-msft on at

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Re: Building Connection from SharePoint Folder to Sharepoint List

HI @Alhaha ,
The first point:
Could you please tell me:
1. What does the file name look like, what part of the file name do you want to compare?
for example:
you want to judge
FCT_342_LAST_FIRST_TypeOfDocument.docx
Does it contain the value of [Last Name M] (sharepoint list column)?

Second point:
There is an error in the formula you used. There is no FisrtN formula in power automate
Please try:
last(split(triggerBody()['text'],'_')?[2])

FCT_342_LAST_FIRST_TypeOfDocument.docx ----> T

If this post helps, then please consider Accept it as the solution to help the other members find it.

Best Regards
Cheng Feng
Alhaha 6 on at

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Re: Building Connection from SharePoint Folder to Sharepoint List

Hi Cheng,

I followed your solution. However, at Array Filter, I got an empty outputs
My file naming convention is FCT_342_LAST_FIRST_TypeOfDocument
My SharePoint List Title is Last, Name. But it could be varied based on the person who is inputting it. Sometimes, it is Last Name M.

I thought that would be the case of empty output, so I use Last(FirstN(split(triggerOutputs()?['body/{Name}'], '_'),3)) to get only the last name of the file and compare it to the Title from the List.

It doesn't work still.

Could you help me further with this?
v-chengfen-msft on at

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Re: Building Connection from SharePoint Folder to Sharepoint List

Hi @Alhaha ,
Do you want:
1. When the branch managers put the PDF file in the "Signed and Approved" folder.
2.flow puts it into the corresponding Sharepoint list as an attachment according to the file name
Here is test for your reference:
Here is share point list:
Here is "Signed and Approved" folder
Here is flow:
Here is result:

If this post helps, then please consider Accept it as the solution to help the other members find it.

Best Regards
Cheng Feng
Alhaha 6 on at

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Re: Building Connection from SharePoint Folder to Sharepoint List

this is what I have so far but it fails