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Power Platform Community / Forums / Power Automate / "when item is created"...
Power Automate
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"when item is created" vs "when a file is created" : What is the difference?

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Posted on by 236

Super basic question here.

I want to build a flow that extracts invoice information from a document when it is created in Sharepoint?

Under the SharePoint options, I can choose either "when item is created" or "when a file is created"

But I never know which option to choose. 

The information button does not give a clue with regards to the difference between these two options.

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  • Verified answer
    Rhiassuring Profile Picture
    8,690 Moderator on at

    "When item is created" is for a List.  "When a file is created" is for a Library.

    Libraries hold documents -- files, images, etc. 

    Lists hold just data.

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