Creating An Event In A SharePoint Online Events Calendar App When A SharePoint List Item Is Created.

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Posted on by ChiranJay

Hi All,

Please refer details for my scenario.

1. SharePoint Online List - POC Event Item List
Event List.png

2. SharePoint Online Calendar - POC Event Calendar
Event Calendar.png

Note: The above 'POC Event Calendar' was created using 'Classic Experience' of SharePoint online.

I have a form in 'POC Event Item List' that is customized using Microsoft PowerApps. When I submit an item from this form, the item will be saved in the POC Event Item List as expected. At the same time, I want to create an event in the 'POC Events Calendar'

using the details in the PowerApps Form.

To create the event I have tried to use Microsoft PowerAutomate. However, I couldn't find an action similar to the 'SharePoint - Create item'. In the 'Create Item' action, I have tried to select the calendar (POC Event Calendar) as the 'List name' but it didn't appear and also tried to add it using 'Enter custom value' but even that didn't work.

Is this possible to implement using Microsoft Power Automate or is there a way to do the same using PowerApps functions?

Please lt me know any possibilities?

Thanks,
Chiranthaka

Categories:

Building flows

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ChadVKealey 1,393 on at

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You should be able to use "Create item" and enter the calendar name (display name) as a custom value. If it's not found, try using the guid (when you go to the "list settings" for the calendar, it'll be in the URL following "List=" and is URL encoded, so you need to decode it).

However, why not just create a calendar view of the list? Unless you know for sure that those calendar entries will never, ever be modified or deleted, you'll need to create several flows to keep the list and library "in sync". This is possible, but not fun (and not recommended).

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ChiranJay 79 on at

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Hi @ChadVKealey,

With your instructions, I managed to create an event in the SharePoint event calendar using PowerAutomate Flow.
However, the newly created item is not showing in the Calendar view instead it only views in the 'All Event' view.

I have added the start date and end date using the workflow and the PowerApps form.

What would I have done wrong to not to view in the Calendar view?

Chiranthaka

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ChadVKealey 1,393 on at

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I would check a list view of the data. If the start/end date/time are the same, or their reversed (start time is after the end time), the item won't appear on any calendar views.

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