Unanswered

Multiple simultaneous runs for apply to each following get files?

(0) Share

Report

Posted on by whatsthisdo

I'm trying to build an automation that refers to a SharePoint Document Library, checks to see which items match a certain status and for each item that matches that status, it takes a number of actions (creating a file, share link, and approval, and sending it to someone for review).

I was initially using a condition to check the content of the 'Status' field but the flow stopped recognizing the matching items. It would run and then complete successfully as if it hadn't found any (I copy/pasted to make sure I was matching exactly what was in the flow). So I turned to removing the Condition and instead using the Filter query in the Get files action. This worked fine during my test but when I ran the flow and there were multiple files with the matching status, it only acted on the first one. Concurrency control was already off at the trigger and apply to each.

Now to my question: With this configuration, will Power Automate only pull and work on one result at a time in the apply to each? Should I go back to using the Condition action instead of the filter in the Get files action?

Categories:

Building flows

I have the same question (0)

All responses (2)

Answers (0)

Suggested answer

Gopala_Krishna 1,495 on at

Like (0)

Report

Since the approval action is located within the 'For Each' loop and is configured as "Start and wait for an approval", Power Automate will pause and await the completion of the approval for each item before proceeding to the next one.

Based on the provided description, it appears that the automation’s objective is to perform the actions of creating a file, generating a share link, obtaining approval, and sending it for review for each item that meets the criteria defined in the SharePoint document library.

Your current configuration aligns with this requirement. However, if you wish to prevent Power Automate from waiting for approval responses and instead have it move on to the next item immediately, you can modify the condition in the Approval action card.

More information on different types of Approval configurations available in Power Automate can be found in the shared article:

https://learn.microsoft.com/en-us/power-automate/get-started-approvals

Video explaining about approvals in Power Automate - https://www.youtube.com/watch?v=tiLyIL6Q2Wk&themeRefresh=1

Was this reply helpful? Yes No
CU08111613-0 14 on at

Like (0)

Report

Concurrency Control helps ensure that multiple items are processed simultaneously. You can enable this to process multiple items concurrently, To enable concurrency:
Click on the three dots (ellipsis) on the "Apply to Each" step.
Select Settings.
Enable Concurrency Control and set the Degree of Parallelism (you can start with 20 or higher depending on your flow's requirements).

Add error handling at critical steps using the Configure Run After settings (found under the ellipsis of the action step).
This will allow the flow to continue to the next item, even if a particular action fails.

Status eq 'Approved' (Ensure that Status is spelled correctly and matches exactly as in SharePoint)

you can use "Get Items" Instead of "Get Files"

for temporary please remove the Delay and test your flow without the delay to see if it impacts the flow’s ability to process each file.

Was this reply helpful? Yes No