SharePoint trigger: "When an item is created or modified" has a "How Often do you want to check for items" parameter

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Posted on by AlecMB

Hello.

I'm not sure if I've suffered memory loss, or this is a new 'feature' of the new Power Automate Designer or something.

This SharePoint trigger seems to come with a check function that collects all changes in the list seemingly every 5 minutes. I cannot reduce it to 1 minute or below.

I assume this is connected with the New Designer trying to put everything into a "For Each" box (such as condition or update items). Doing a bit of experimenting it does indeed seem to be collecting multiple items for a single workflow run.

Is there some way I can get rid of this? Or set the "check for items" parameter to one second or instant? I don't recall having to do this before. I really want each change/item to trigger a separate workflow so they happen straight away, they're easier to monitor, and one broken one can't screw up the rest.

Please let me know how I can go about this.

Thank you.

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Manish Solanki 15,169 Moderator on at

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Hi @AlecMB

Pls check if toggling on "Split on" switch & setting the value in "Array" resolves the problem. With this setting each update in SharePoint list creates a new flow instance:

Post that you need to get rid of foreach action else you would get error in that action. I would suggest to readd the subsequent actions after changing the "Split on" setting.

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

Thanks

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AlecMB 27 on at

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Aaaah I see, thank you.

Is there a way to drastically shorten or remove the "How often do you want to check for items" parameter in the trigger?

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AlecMB 27 on at

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Found an additional piece of the puzzle for this:

If I change any of the "How often do you want to check for items?" parameters and hit save, they *reset*. No warning or notification. They just change back. Why is this?

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Manish Solanki 15,169 Moderator on at

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Hi @AlecMB

I don't have any details on this feature. I tried finding the documentation but no luck. It seems this feature would not impact anything & will be in available in future releases.

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

Thanks

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CaitlinO 2 on at

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I am wondering the same thing. The only way I know that the frequency changed is because I will get a throttling error. So frustrating. I'm currently googling WHY it's happening and HOW to stop this from happening and came across this thread.

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AlecMB 27 on at

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G'day @CaitlinO

I will say that I have since found many issues that are present only in the New Designer, resetting actions being one of them. I'd suggest switching to Classic, settings things up, and saving and giving it a go from there.

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