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Power Platform Community / Forums / Power Automate / Status Change Based on...
Power Automate
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Status Change Based on Email Response in Power Automate

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Posted on by 394

Hi all

I have a flow set up where form submissions are added to a SharePoint list, and an FAQ email is automatically sent as a response to the person who filled out the form. The SharePoint list includes a Status column, and I want this status to change to "Closed" after 7 days if there has been no response to the email.

Is it possible to trigger a status change only if there’s no reply to the original email sent from the first flow? (Screenshot of th first flow)

 

In the second flow (screenshot below), I set up a recurrence every 7 days to automatically change the status to "Closed." However, this is currently closing all items in the SharePoint list, not just those that haven't received a response. 

Where am I going wrong, and how can I adjust the flow to track email replies and close only the items with no responses? Any advice on improving the flow to incorporate this feature would be greatly appreciated.

Thanks in advance for your help!

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  • Suggested answer
    SwatiSTW Profile Picture
    741 Super User 2025 Season 2 on at
    Hi,

    Implement a check in the second flow to see if a reply exists for each email before closing the item. You can use the "Get emails" action and filter based on the email conversation ID
  • AB1 Profile Picture
    394 on at
    Hi 
     
    Where do I put the "get emails" within the second flow? 
  • Suggested answer
    Michael E. Gernaey Profile Picture
    53,504 Super User 2025 Season 2 on at
    Hi,
     
    To do this, you have to make sure you are saving (somewhere) the fact that for this ID (the SharePoint ID) of the item that is still Open, also has received an email.
     
    For instance.
     
    You would now need a 3rd flow.
    1. To check what's still open and needs to be closed
    2. To trigger when an email is received
    3. What yours does now but update.
     
    You can add another 2 columns to your SharePoint List
    1) Message Id (a string that holds the email message Id from trigger #2)
    2) Received Email (a yes/no column) think of it as a true/false where you write the message id and mark it as message received.
     
     
    Now your #2 flow, will run When an Email is Received. It will somehow validate that it belongs to one of the rows in the SharePoint list. I cannot tell you how to do this as I dont know what the email looks like. But you have to have a way to decide that Email XXX is matched with Row ID in your SharePoint list.
    If it is, then use an Update Action, to update the message id and the yes/no so who that Yes you got the email you wanted and here is the message ID for compliancy later
     
    Now in your #3 Flow you would change your Filter to add
    Status eq 'Open' and [Email Received] ne null
     
    Now you only get the ones that have NOT received the email.
     
     
     

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