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Email mutilple items from GroupBy View

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Posted on by oappdev

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Trying to figure out the best approach to send a email every-time the users place an order with multiple items in a GroupBy View

Is it possible? For every new order containing multiples items.

Thank you in advance. Always Learning!

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Using flows

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Gristy 2,429 on at

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Hi,

Flow can be triggered each time an item is created.

Group by is just a representation of the data in a SharePoint list.

You would need to run a flow each time an item is created and do some queries yourself using get items to see if multiple items exist with the same criteria you are after.

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v-litu-msft on at

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Hi @oappdev,

Under what conditions do you want the Flow to be triggered?

If you want to trigger it when a new item created, You can use the Odata Filter query in Get items action to find these items which have the same requestor name, for example:

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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oappdev 901 on at

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@v-litu-msft @Gristy Thank you for the response

This is my Flow

Thank you in advance

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oappdev 901 on at

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Well the good news the flow run successfully from what @v-litu-msft explain to me

Still getting separate email per each Item submitted by user.

Example if a user submit an order with 3 Items i will receive 3 separate email.

Need to figure out what @Gristy explain

Thank you in advance

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v-litu-msft on at

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Hi @oappdev,

You can create a delay action after the trigger, such as 5 minutes. Then get items to get lasted created item, if the lasted item create time is less than 5 minutes, not send the email, or send an email.

If a number of items created by a user, it will make sure just one email sent, but it will have 5 minutes delay.

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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oappdev 901 on at

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@v-litu-msft Will give it a try and circle back. Thank you in advance

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DanyElHoyek 91 on at

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You can have a yes/no field in your list something like "Is Emailed", then before you send the email check the value of this fields, and after you send the email you can update this field to yes.

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