Task Priority Input

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Posted on by dominique2001

I have created a 'data request" it gets to a point in the flow where a task will be created in planner according to the answers on the request form. is there a way I can get the priority section of the task to show the correct input from the forms. on the forms is a question about priority. if the user selected "urgent" I want it to show urgent on the task priority dropdown. see part of the flow and intended result below. Thank you

I want the priority section to show the input of the priority question on the forms by the user not default value

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David_MA 12,982 Super User 2025 Season 2 on at

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In Power Automate, when creating a task in Microsoft Planner, you set the priority using a numerical value from 1 to 10. Here’s how the numbers correspond to the priority levels:

1: Urgent

3: Important

5: Medium

9: Low

Only these four priorities exist so you will need your MS Form to align with the choices in Planner.

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dominique2001 11 on at

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I believe I saw your post / reply yesterday but its limited in its description on how to go about solving the issue I described. I appreciate it though

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David_MA 12,982 Super User 2025 Season 2 on at

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Since your post has the create task action in it, I thought you would know how from what I posted. Just do this:

Open the Create a task action

Go to the last item in the action, Priority, and enter a number from 1-10.

The number correspond to these values:

1: Urgent

3: Important

5: Medium

9: Low

These are the only values possible.

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dominique2001 11 on at

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Solution : I choose the "Create Task" Preview action. do not chose the regular 'Create Task' action, then in the Priority section which will be the last input after you hit show all, choose functions input and add this code

if(equals(triggerOutputs()?['body/priority'], 'Urgent'), '1',
if(equals(triggerOutputs()?['body/priority'], 'High'), '2',
if(equals(triggerOutputs()?['body/priority'], 'Medium'), '3',
if(equals(triggerOutputs()?['body/priority'], 'Low'), '4', '3'))))

make sure to substitute the outputs with the answer from your (get form details) on the priority question on the forms. save it and run it and you should have and accurate update of your priority update in planner task. hope this helps

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Tomasz Kasinski 39 on at

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I think the easiest way is to build a SWITCH action (see the code below). This way would be easy to add new Priority if Microsoft decide to fill in gaps (i.e. 0,2,4,6,7,8,10). I initilise a String variable "Priority" then my SWITCH is in the For Each loop where I read rows from Excel where Priority is a string (as in the question). Finally I set the variable "Priority" according the below SWITCH. I also made that for Buckets as you need a Bucket ID. All of those for a "Create Task (preview)" action.

{

"type": "Switch",

"expression": "@items('For_each')?['Priority']",

"default": {

"actions": {}

},

"cases": {

"Case_-_Low": {

"actions": {

"Set_variable_5": {

"type": "SetVariable",

"inputs": {

"name": "Priority",

"value": "@1"

}

}

},

"case": "Low"

},

"Case_-_Medium": {

"actions": {

"Set_variable_6": {

"type": "SetVariable",

"inputs": {

"name": "Priority",

"value": "@3"

}

}

},

"case": "Medium"

},

"Case_-_Important": {

"actions": {

"Set_variable_7": {

"type": "SetVariable",

"inputs": {

"name": "Priority",

"value": "@5"

}

}

},

"case": "Important"

},

"Case_-_Urgent": {

"actions": {

"Set_variable_9": {

"type": "SetVariable",

"inputs": {

"name": "Priority",

"value": "@9"

}

}

},

"case": "Urgent"

}

},

"runAfter": {

"Switch_-_Bucket": [

"Succeeded"

]

}

}

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