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Flow run failed The field 'ReviewDate' of type 'Note' cannot be used in the query filter expression.

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Posted on by SARAHBEAHAN

I am trying to create a flow which will send a list of overdue items (by Review Date in SharePoint) via email at the beginning of each week.

I keep getting the following error with the Filter Query for Get Items (The field 'ReviewDate' of type 'Note' cannot be used in the query filter expression) even though the field is a DateTime field.

Can someone please help.

Many thanks.

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Rhiassuring 8,690 Moderator on at

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Hi there,

I see you say it is a date/time field, but 'Note' means a multi-lines of text field, generally... are you able to grab a screenshot of the column's settings? Something is afoot and I'd just want to make 100% sure of that first..! Maybe a strange column setting?

Cheers,

R

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SARAHBEAHAN 30 on at

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Hello

Screenshots below:

Thank you so much
Sarah

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Rhiassuring 8,690 Moderator on at

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Alright, well, I've set up my demo tenant exactly the same as you have it - formatting and all - and the filter works for me. So it must be something I can't see... can we take a look at the following:

- If you go into your List Settings and click on ReviewDate, can you confirm that the last piece in the URL that it goes to is "ReviewDate"? (Just to make sure it's not called something weird and then renamed - this will show us the internal name.)
- I'm assuming utcNow() is just as shown, nothing fancy within it or around it in the expression that's been truncated?

Cheers,

Rhia

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SARAHBEAHAN 30 on at

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Hi Rhia

For some reason the is showing as Regulatory Guide in the URL....

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Rhiassuring 8,690 Moderator on at

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Ah ha! Can you retry your filter using "RegulatoryGuide" instead and let me know what happens?

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SARAHBEAHAN 30 on at

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Thank you
My flow is no longer failing however it isnt producing the items in the email (email is just coming through blank).
I'm not to sure what changes to make to ensure the email includes all overdue list items?

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Rhiassuring 8,690 Moderator on at

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What else do you have in your email body? It looks like you haven't pulled in any variables - but that would also end up with you getting an email per individual overdue item, which likely isn't what you'd want.

I'd recommend building a table. For example:

⭐Step 1 - Get items with Review Dates less than today. You got this one.
⭐Step 2 - Create HTML table. Use custom, and select which items you'd like to see in the table from the Dynamic Content displayed from "Get Items". I've chosen Title & the Review Date itself.
⭐Step 3 - Set-up the email, and drop the "Create HTML table" output into it.

You end up with an email that looks like this:

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SARAHBEAHAN 30 on at

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Thank you so much! This has worked 🙂

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Rhiassuring 8,690 Moderator on at

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SARAHBEAHAN 30 on at

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Sorry Rhia

Just wondering if you know something i could add to this flow to avoid it sending an email when the output comes out black i.e. there are no overdue items?

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