Move an incoming email into another folder if the subject contains a string

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Posted on by kinobijei

Hello,

just want to move an incoming email into another folder based on a string contained in the subject.

Here the flow:

Schermata 2017-02-11 alle 15.48.09.png

The problem is that I cannot figure out how to retrieve the message id, which is requested to move the email into another folder.

Moreover, If I select "Message ID" field from the list and save the flow, next time I open it it shows "Attachment ID" (as yoiu can see looking at the image above).....

Here the output of the flow executuon:

Schermata 2017-02-11 alle 15.53.15.png

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Building flows

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v-micsh-msft Microsoft Employee on at

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Hi @kinobijei,

For the Message ID, please try to search the Message ID under the Dynamic Content field, it would then have the Message ID shown out.

And yes, I could confirm that after running the Flow, edit it again the Flow would show Attachment ID in the Message id field.

But the Flow would work as expected, regardless whether there are attachments.

Would you please take a try to search the Message ID, replace the Attachment ID and then save the flow to check again?

By the way, for the scenario here, would it be available to take use of the Outlook rules?

Check to see if this would help:

Manage email messages by using rules

Regards

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kinobijei on at

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Hello @v-micsh-msft,
Thank you for the answer.
I've applied what you suggested and it's now working.
Also, as you suggested, for sure I could achieve the same objective using outlook rules.

Actually I just wanted to try the flows, to understand how they work.
For instance, would it be possibile to parameterize the string onto which I'm comparing the object of the email?

E.g.
Is it possible to modify the condition in this way?

Object contains {variable}
in order to match the {variable} against a list of possible values.

Then in the "move email" step, specify the folder using the variable.

Move to folder --> {variable}

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v-micsh-msft Microsoft Employee on at

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Hi @kinobijei,

variables are currently not supported under Microsoft Flow.

Please consider submit this as an flow idea:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

Regards

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kinobijei on at

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Hello, since variables have been finally introduced, I managed to define the mentioned flow, which object is to move an incoming mail from "Arrival" to a specified folder based on a string contained in the subject.

Now I've a problem into last step --> move email into existing folder
Despite the fact It is verified that the defined variable ('NumeroCommessa') contains the name of the folder, the flow returns that the specified folder does not exist.

I can ensure that the folder does exist!
Maybe do I need to use another identifier to specify the folder?

I attach the result of the flow.

Can you help me?

I also attach the piece of flow in which I pass the variable to identify the name of the folder

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kinobijei on at

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UPDATE
I've solved the problem by specifing the absolute path from the Inbox.
Now the flow works correctly.

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