Trying to convert an excel (existing file) into a PDF file and then emailing a link to the file.

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Posted on by dga

Hello Everyone,

I am fairly new to the Automate world, so far have been doing well but struggling with a flow.

Basically I have a form which asks users to enter details and then it updates an excel (timetable - for booking items out) and then it emails with a success message as well as link to the timetable. Now, I want to create a PDF file from the updated excel (timetable) for which a link will be emailed to the user as well as it will be visible to all on SharePoint if they want to see which items have been booked out. I don't want the excel timetable to be visible to users as otherwise (due to our organisation settings etc) it can be manually manipulated.

I am trying something of this sort (see below) but failing as the flow is unable to find the file.

In the Get File Properties, in ID field the following options are available.

Hopefully someone can help me.

Thanks

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dga 20 on at

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Re: Trying to convert an excel (existing file) into a PDF file and then emailing a link to the file.

Great Thanks for explaining to me, although I managed to workaround the problem with Get File Metadata, Get file properties etc.
v-bofeng-msft on at

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Re: Trying to convert an excel (existing file) into a PDF file and then emailing a link to the file.

Hi @dga :

Firstly let me explain why you encountered this problem.

The parameter "Id" of 'Get file properties' is the item id in the SharePoint library . It is just the number of the item in the SharePoint library, so neither the "When a new response is submitted" trigger or the ‘Update a row’ action will return this value.

Secondly, If you want to get the item id of the specified file in the SharePoint library, there are two ways:

Solution1: Find the file id directly by modifying the view of the library

Solution2: Get item id by searching file name in flow

Best Regards,

Bof