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Adding Attendee Type to Outlook Template Flow Email

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Posted on by vlr516

I'm using the template Email me with a list of upcoming Calendar events as my starting point to create an email with tomorrow's events. In the email, I would like to know if I am a "Required Attendee" or an "Optional Attendee".

I'm guessing I need to Initialize variable - AttendeeType as a string

Then I would need to do something in the Apply to Each under getting my CallID events or Append to Array but I don't know what.

Any help would be great.

Thanks.

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Building flows

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annajhaveri 8,531 Most Valuable Professional on at

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@vlr516 , please follow below steps:

1. Add Initialize variable action, provide "AttendeeType" as name of variable, select type as string

2. In inside apply to each action, below the "Compose Flight or Hotel" action, add new Set Variable action and select AttendeeType variable and configure below expression in the value parameter. Replace test@test.com with your email address.

if(contains(items('Apply_to_each')?['RequiredAttendees'],'test@test.com'),'Required',if(contains(items('Apply_to_each')?['OptionalAttendees'],'test@test.com'),'Optional',''))

3. In the all of the "Set CalendarEvents variable" actions, add AttendeeType value as shown in below screenshot. Please note there are 3 "Set CalendarEvents variable" actions where to need to do this

"AttendeeType": "@{variables('AttendeeType')}"

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vlr516 52 on at

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Is there a way to do it without inserting my personal email, ie: to look at the user profile whose calendar it pulled?

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annajhaveri 8,531 Most Valuable Professional on at

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@vlr516 the calendar will be pulled according to the connection configured in the Get Calendar view action, you can check connection as shown in below screenshot.

You can use Get My Profile and use Mail property from Dynamic content instead of putting your personal email . Again get my profile, will get the profile of user who is configured in the connection.

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vlr516 52 on at

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I was having trouble following the path as I believe you started with a different template (using the hotel and weather template) vs the one I was using so things weren't lining up. I've tried to take some of the concepts you mentioned and I've gotten myself to a point where I am pulling in the correct values, but my header for the email is changing the "AttendeeType" in the Iterate Through Each Event section to a different "AttendeeType" value than what was determined in the Apply to Each section early. Any ideas on what is causing this between the correct Compose function output and pulling in the wrong inputs in the Set Header?

1. I initialized the value: AttendeeType

2. In the Apply to each section of Get Calendar View of Events (v2), I added a condition to set AttendeeType to either Required or Optional.

3. In the Apply to each section of Get Calendar View of Events (v2), I pulled in the AttendeeType value into my Append to array variable for CalendarObjects
I can see this section working and pulling the correct values from my calendar.
4. I composed my CalendarObjects
I can see the compose function works properly as the inputs and outputs still are correct.

5. In the Iterate Through Each Event of the Compose outputs, I set the header with my variable AttendeeType.
This is the point where the AttendeeType field goes awry. Despite the compose output being correct, the set Header input is incorrect and all the AttendeeType fields are converted to "Optional" with an "Optional" output.

This ultimately makes my email incorrectly state that the AttendeeType is Optional vs Required.

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annajhaveri 8,531 Most Valuable Professional on at

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@vlr516 can you post full screenshot of your flow, for me to figure where the AttendeeType value is changing. Also are you assigning value to AttendeeType variable anywhere except the Yes and No branch of condition?

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vlr516 52 on at

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My issue has been solved:

In the Iterate Through Each Event section, on my Set Header, I should have used the each event's compose looped output vs the variable itself.

Because I couldn't get down to the specific AttendeeType output in this function, I had to create a dynamic expression: items('Iterate_through_each_event')['AttendeeType']

Once I added that, my email is now displaying "Required" or "Optional" appropriately.

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vlr516 52 on at

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Thank you for your help. I appreciate it. I figured out my issue and posted above.

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