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Search for users based on departement and job title

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Posted on by Frigge__

Hello everyone!

Background:
An app connected to a SharePoint list containing information that will be used to search for other users when the task is completed.

Case:
An operator submits an entry to the list. The maintenance guy checks a box when he is finished and then the flow starts. The affected department is submitted to the list and the managers for that department want an email when "fixed" box is checked.

No problem with extracting the information.
The problem is filtering or searching for those managers for the department.

Does anyone have a good idea?

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Building flows

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Expiscornovus 33,189 Most Valuable Professional on at

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Hi @Frigge__,

As far as I am aware Search for Users (v2) only looks for keywords within the display name, given name, surname, mail, mail nickname and user principal name fields.

However, as a workaround you could use the Graph API for this and $filter for Department and $expand on manager in the List Users method.

Below is an example.

In this example I used the Send an HTTP request action from the Office 365 Groups connector. After that the manager mail address are retrieved via a Select and an intersection function is used to only retrieve the distinct manager mail addresses.

https://graph.microsoft.com/v1.0/users/?$select=Department&$filter=Department eq '@{variables('DepartmentName')}'&$expand=manager($levels=max;$select=mail)

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Frigge__ 32 on at

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@Expiscornovus

As far as I am aware Search for Users (v2) only looks for keywords within the display name, given name, surname, mail, mail nickname and user principal name fields.
I think you're correct about that, I can't find anything suggesting otherwise

I tried your solution, but couldn't get it to work. With HTTP action won't give me anything in return. Tried different approaches as well.
The easiest way to solve it would be to "hard code" the names and send the emails that way, but if they change the manager this work has to be redone. ( I know, I'm lazy.. 😂)
I might try to find another solution.

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Expiscornovus 33,189 Most Valuable Professional on at

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Hi @Frigge__

With the regular HTTP action you need to also configure authentication settings (like OAuth and register an app in Azure AD with the correct Graph API permissions).

That's why I suggested to use the Send an HTTP request action from the Office 365 Groups category. That one does not require that setup.

Just to double check, did you try that action as well?

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Frigge__ 32 on at

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Hi @Expiscornovus,

I tried 3 different actions of getting the information via that HTTP. I also went to the Graph Explorer to check but couldn't get anything but error.

The URL looks fine and it gets the correct department input name for the request.

I think I'll put the names in to a separate list and fetch them from that list.

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Expiscornovus 33,189 Most Valuable Professional on at

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Hi @Frigge__,

The third one seems valid, only the results are empty. Might be a data related thing. So, it is worth checking with Graph Explorer to investigate.

If you want to test in Graph Explorer you need to remove the / just before the ?. I used that to escape the ? character to make it valid for the Send an HTTP request action.

Try this in the Graph Explorer instead:

https://graph.microsoft.com/v1.0/users?$select=Department&$filter=Department eq '@{variables('DepartmentName')}'&$expand=manager($levels=max;$select=mail)

And also try this as well in Graph Explorer. Just to see if the $filter works:

https://graph.microsoft.com/v1.0/users?$select=Department&$filter=Department eq '@{variables('DepartmentName')}'

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Frigge__ 32 on at

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Hi @Expiscornovus

This would probably work if the company had made it possible.
So I made it static and directed the mail manually.

Thanks for the response, I might get back to this when there's more time as well. 😁

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