web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Automate / Building a custom appr...
Power Automate
Unanswered

Building a custom approval flow for sharepoint subfolders

(0) ShareShare
ReportReport
Posted on by 7

Hi All,

 

I'm trying to create an approval flow for a set of documents added to an individual folder within a Sharepoint site.  The overview of Sharepoint structure is:

  • 3 Main Folders (A, B, C)
  • Users create a subfolder within those 3 main folders (1, 2, 3 etc.);
    • Therefore, the folders could end up being: A1, A2, A3....B1, B2, B3...C1, C2, C3 etc.
  • Users add documents within each individual project folder (A1, A2, etc.)
  • Once the documents are ready, user can trigger an approval flow

The individual subfolders (A1, A2, A3) are always unique (ie. new folder) for each time a user has a project (users may've multiple projects; ie. multiple folders).

 

Any help in getting this going would be greatly appreciated.  Thanks in advance for your help.

Categories:
I have the same question (0)
  • v-zhos-msft Profile Picture
    on at

    Hi @kshah52 ,

    Sorry, I can't understant your purpose clearly.

    Is there a set of documents that you want to add them to different subfolders?

    How to judge adding which file to which foler, by file name? or file Type?

    What's the mean of 'Once the documents are ready', does it mean: once added the documents to the corresponding folder?

     

    Best Regards,

    Community Support Team _ Zhongys

    If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

  • kshah52 Profile Picture
    7 on at

    Hi,

     

    Basically there's individual folders that contain multiple documents.  I'd like an user to have the ability to start an approval process (flow) for an individual folder that contains all their documents.

     

    1. User creates a folder with a unique folder name. 
    2. User uploads their relevant documents in the above said folder.
    3. Start an approval flow for all contents within that folder (ie. start approval for that individual folder)

    Hope this clarifies things a bit.  Any help would be appreciated.  Currently it keeps asking me for the "List" name when I try to create a flow however there are no "Lists" for that Sharepoint site.  

    It just is full with Document folders, and each individual user follows the above mentioned steps to upload their content on the site and start approval.

     

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Forum hierarchy changes are complete!

In our never-ending quest to improve we are simplifying the forum hierarchy…

Ajay Kumar Gannamaneni – Community Spotlight

We are honored to recognize Ajay Kumar Gannamaneni as our Community Spotlight for December…

Leaderboard > Power Automate

#1
Michael E. Gernaey Profile Picture

Michael E. Gernaey 538 Super User 2025 Season 2

#2
Tomac Profile Picture

Tomac 405 Moderator

#3
abm abm Profile Picture

abm abm 252 Most Valuable Professional

Last 30 days Overall leaderboard