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Single task to be done by multiple users

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Posted on by SidneyB

Hello, I'm new to power automate. I have SharePoint list with multiple tasks assigned to multiple users (some three people and other one or two). Now I want to create planner task for those users. If is the same task, when one person close it, should complete for other users. How can I use ms flow to do it.

Thank you in advance

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Using flows

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v-albai-msft on at

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Hi @SidneyB ,

Are you using a SharePoint task list?

Do you want to mark the single task completed when one of the assigners close the task?

If yes, this is the default feature in both Planner and SharePoint task list, that when one of the assigners complete the task, the task is completed.

Below flow may be helpful to you.

Here is the flow to create a planner task with information from SharePoint task:

Besides, if you want to edit the task in SharePoint when the same name planner task is completed, you can create another new flow. More detailed information, you can refer to this template flow:

https://flow.microsoft.com/en-us/galleries/public/templates/32ed5782ce15419ab0a551fa0a51e6be/update-an-item-in-a-sharepoint-list-when-a-task-is-completed-in-planner/

Note that in the condition, we need to use the TaskName column from SharePoint to compared with Title value from Planner task, if the condition is true, mark this SharePoint task as completed.

Best regards,

Allen

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SidneyB 6 on at

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Thank you for your response.
Are you using a SharePoint task list? YES
Do you want to mark the single task completed when one of the assigners close the task? YES
For due date how to calculate only weekdays?
These are the steps
HR complete SharePoint form for hew employee
Base on the role defined on SharePoint task list, Task are assigned to different people of department
Some tasks are assigned to multiple people and others to individual
When one of the assigners close the task. It must close for other if the task is shared

The flow creates two items on MS planner and runs for ever. Then it fails
Not sure if I’m missing something

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nhammons Microsoft Employee on at

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What can you do to assign 25+ people to a single task and not have that task be 'complete' until all 25+ people complete it? Is there a way to do that?

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