Skip to main content

Notifications

Community site session details

Community site session details

Session Id : vfBCP0KhtbjigbO42PShhl
Power Automate - General Discussion
Answered

How do I manage run-only users in microsoft flow

Like (0) ShareShare
ReportReport
Posted on 5 Sep 2019 17:28:44 by 228

Hi,

 

On the new UI of MS Flow, where can I find the manage run-only users? Because on the share option, it only allows me to select user to be owner.

 

 

runonly.PNG

  • Pstork1 Profile Picture
    66,091 Most Valuable Professional on 20 Oct 2023 at 14:20:46
    Re: How do I manage run-only users in microsoft flow

    A manually invoked flow is one that uses an instant trigger like the mobile trigger or the Power Apps trigger. But this is a very old post so you should probably post your issue as a new question.  You'll get more responses and others will be able to find the answer more easily later.

  • rtupa Profile Picture
    4 on 20 Oct 2023 at 07:16:18
    Re: How do I manage run-only users in microsoft flow

    Hi, are you able to explain what a manually invoked flow is?

    As an example, I am trying to get an attachment pulled from a submitted microsoft form and added to a sharepoint list. I have managed to do that but only if I am the user, and other profiles draw an error (which is related to the one drive access). I have been advised that if run-only users was activated then this flow would work, but I can't figure out how to create it manually to enable run-only.
    Thanks in advance.

  • Crismogram Profile Picture
    4 on 21 Apr 2022 at 05:52:23
    How do I manage run-only users in microsoft flow

    In case you are using PowerApps trigger, Please Use PowerApps V2 trigger as it doesn't work on the first one.

     

    Crismogram_0-1650520244134.png

     

  • Verified answer
    Pstork1 Profile Picture
    66,091 Most Valuable Professional on 05 Sep 2019 at 19:28:30
    Re: How do I manage run-only users in microsoft flow

    Run only users are only available when you are starting the Flow from a Flow mobile button or from a selected item in a SharePoint list.  Other than that you'll need to export the Flow and have the other users import it and create their own connections to have it run in their context.

     

    But there is another likely explanation for why its not working.  When a Flow is started from a button in PowerApps it automatically runs in the context of the user running the PowerApps. The first time they run it they should be prompted to authorize all the connections, including the ones used by the attached Flow.  If the PowerApp and Flow connections where added to or changed durring development after the two were wired together this can lead to a disconnect and the wrong authorizations are created.  If that is the case then you need to remove the Flow from the PowerApp, and then re-add it and wire up the button again.  That usually fixes the issue.

  • karl_oliverio Profile Picture
    228 on 05 Sep 2019 at 19:16:36
    Re: How do I manage run-only users in microsoft flow

    Hi @Pstork1  the flow trigger is PowerApps. So it means, flows with PowerApps trigger does not have this kind of setting? I am looking for this settings because when a user tries to run the flow in PowerApps, it returns error on some of the connections on actions that I used on my flow and I'm thinking these run-only access will solve my issue.

     

    Moving forward, do you have any idea about this error and how can I resolve this?

     

    Error.PNG

  • Pstork1 Profile Picture
    66,091 Most Valuable Professional on 05 Sep 2019 at 18:05:26
    Re: How do I manage run-only users in microsoft flow

    Actually, you should still see the Run-only users section in the UI.  I'm on the latest version and it still shows up in mine. Are you sure its a manually invoked Flow?  That's a requirement for Run-only users.  What trigger does your Flow use?

    screenshot.png

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Understanding Microsoft Agents - Introductory Session

Confused about how agents work across the Microsoft ecosystem? Register today!

Warren Belz – Community Spotlight

We are honored to recognize Warren Belz as our May 2025 Community…

Congratulations to the April Top 10 Community Stars!

Thanks for all your good work in the Community!

Leaderboard

#1
WarrenBelz Profile Picture

WarrenBelz 146,745 Most Valuable Professional

#2
RandyHayes Profile Picture

RandyHayes 76,287 Super User 2024 Season 1

#3
Pstork1 Profile Picture

Pstork1 66,091 Most Valuable Professional

Leaderboard