How do I manage run-only users in microsoft flow

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Posted on by karl_oliverio

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Hi,

On the new UI of MS Flow, where can I find the manage run-only users? Because on the share option, it only allows me to select user to be owner.

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Pstork1 68,717 Most Valuable Professional on at

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Actually, you should still see the Run-only users section in the UI. I'm on the latest version and it still shows up in mine. Are you sure its a manually invoked Flow? That's a requirement for Run-only users. What trigger does your Flow use?

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karl_oliverio 228 on at

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Hi @Pstork1 the flow trigger is PowerApps. So it means, flows with PowerApps trigger does not have this kind of setting? I am looking for this settings because when a user tries to run the flow in PowerApps, it returns error on some of the connections on actions that I used on my flow and I'm thinking these run-only access will solve my issue.

Moving forward, do you have any idea about this error and how can I resolve this?

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Pstork1 68,717 Most Valuable Professional on at

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Run only users are only available when you are starting the Flow from a Flow mobile button or from a selected item in a SharePoint list. Other than that you'll need to export the Flow and have the other users import it and create their own connections to have it run in their context.

But there is another likely explanation for why its not working. When a Flow is started from a button in PowerApps it automatically runs in the context of the user running the PowerApps. The first time they run it they should be prompted to authorize all the connections, including the ones used by the attached Flow. If the PowerApp and Flow connections where added to or changed durring development after the two were wired together this can lead to a disconnect and the wrong authorizations are created. If that is the case then you need to remove the Flow from the PowerApp, and then re-add it and wire up the button again. That usually fixes the issue.

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Crismogram 4 on at

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In case you are using PowerApps trigger, Please Use PowerApps V2 trigger as it doesn't work on the first one.

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rtupa 4 on at

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Hi, are you able to explain what a manually invoked flow is?
As an example, I am trying to get an attachment pulled from a submitted microsoft form and added to a sharepoint list. I have managed to do that but only if I am the user, and other profiles draw an error (which is related to the one drive access). I have been advised that if run-only users was activated then this flow would work, but I can't figure out how to create it manually to enable run-only.
Thanks in advance.

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Pstork1 68,717 Most Valuable Professional on at

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A manually invoked flow is one that uses an instant trigger like the mobile trigger or the Power Apps trigger. But this is a very old post so you should probably post your issue as a new question. You'll get more responses and others will be able to find the answer more easily later.

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