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Power Platform Community / Forums / Power Automate / How to associate/sync ...
Power Automate
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How to associate/sync a file upload to a precise sharepoint list item

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Posted on by 50

Hi, I hope you can help me out. I created a power automated flow where I collect data from ms forms and store them into a SharePoint item for each user (name, surname, address and so on). Since the users can't directly upload their data via ms forms (they are external users) , I created into the same power automate flow a trigger "when a user sends a file" via one drive request file feature. The issue is that many users can complete the first step, inputting data and sending them via ms forms, and completing the upload after a while (even after a day) while the flow is still waiting for a trigger (the user sends a file). It means that I can find in the management console of power automate many flows in execution, but the big issue is there is no association between the item of a specific user and the file uploaded. For example, I found a package zip file named with the same fields of the SharePoint item of a user, but the content is related to another user! I tried to debug it and I figured out that when power automate has multiple flows in execution let's suppose 3 that correspond to user1, user2, user3 and they have completed the first step in this chronological order: user1, user3, user2, later user2 completes the second step (upload zip file) first, here issues happen...power automate completes the flow by uploading the file named with the information of the user1 and not user2, but with the content of user2 !!!!

So, how can I be sure to correctly associate a file to the right SharePoint item?
PS: Attached a piece of the flow where there is the issue
pa_flow.png

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  • AlexPowerApps Profile Picture
    50 on at

    Anyone can help me? 

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