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Setting email reminders in MS Lists using power automate

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Posted on by Jonneeb

In the MS Lists application, using the asset manager template, how do I set an email reminder?

I've tried setting one up but all the email tells me is "something has failed" when I need this notification to be specific for certain pieces of equipment.

Thanks in advance

Jon

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SudeepGhatakNZ 14,394 Most Valuable Professional on at

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Please post some screenshots

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Jonneeb 6 on at

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Hi,
I am trying to set up email reminders for the maintenance dates of certain pieces of equipment. Screenshot below shows the method which MS Lists suggests this can be done.
Using the Automate button and select set a reminder, I chose to use the Maintenance due date column as the title because that’s what I want to email the specific data from to alert the necessary people that maintenance is due on a certain piece of equipment.
This screenshot below is the email I receive after trying to set up email alerts.
What I need is for the email to tell me which piece of equipment requires maintenance, based on the date in the Maintenance due date column.
Whilst the email I receive tells me something has failed, I need to know which piece, because we have hundreds of pieces of equipment.

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SudeepGhatakNZ 14,394 Most Valuable Professional on at

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You need to check the flow run that the list is referring to. Most probably it is named Get an email reminder.

You should see this under your My flows section.

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Jonneeb 6 on at

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Sudeep,
Yes, I have tried to set the email reminder up using this method, however, I want the system to email certain people me a few days before a specific piece of equipment is due for maintenance. I cannot find how to set this up.
Currently, all I get is an email telling me that something has failed, which isn't detailed enough.
Thanks
Jon

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SudeepGhatakNZ 14,394 Most Valuable Professional on at

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Maybe check this blog

Powering your Apps - Sending reminder emails 30, 60, 90 days before expiration (sudeepghatak.com)

Essentially, what I'm doing there is executing the workflow daily, which involves examining line items due for review. In your scenario, this process occurs every 5 days instead of the standard 30

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Jonneeb 6 on at

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I think it may be easier to just use column filtering to define which bits of equipment need maintenance at any given month or date.

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