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EditForm is Creating New Item

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Posted on by GoBlueByrd

Hello .. new to PowerApps and having an odd issue. When I am trying to EDIT a record "SubmitForm(FormEditCase)", on submit it is creating a NEW record. Any advice would be appreciated.

Thanks..

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v-monli-msft Microsoft Employee on at

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Hi @GoBlueByrd,

This is the expected behavior that after you submit the content in editform it will create a new item/record to the DisplayForm(data source also). This is what editform used for.

For your reference:

https://powerapps.microsoft.com/en-us/tutorials/function-form/

https://powerapps.microsoft.com/en-us/tutorials/control-form-detail/

Regards,

Mona

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GoBlueByrd 35 on at

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Per the link (instructions shown below) .. using SubmitForm when in EditForm mode, the record should editted/modified, not create a new record, which is happening to me.

I've searched thru all my settings and can not find why records are being created when they should be modified.

Any help to what I might be missing to look for?

Thanks ..

EditForm
The EditForm function changes the Form control's mode to FormMode.Edit. In this mode, the contents of the Form control's Item property are used to populate the form. If the SubmitForm function runs when the form is in this mode, a record is changed, not created. FormMode.Edit is the default for the Form control.

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Community Power Pla... Microsoft Employee on at

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Hi @GoBlueByrd

Can you post some screenshot of the form? What is the Item property set to? What is the DefaultMode of the form? How do you access the form? Do you have NewForm(), ResetForm() or EditForm() somewhere?

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GoBlueByrd 35 on at

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Hopefully this helps ..

Below is the main gallery screen with a filtered list.
I've captured the ITEMS command.

Gallery Items

The gallery item button is programmed to go to the Detail Screen

Gallery Navigate On Select

The details screen populates fine .. I've captured the DATASOURCE command.

Detail View Source

The EDIT PROJECT button is programmed as seen below
Note that I am using EditForm command, which should edit the Sharepoint list entry, not create a new one.

Detail View Navigate to Edit Form

The EditForm populates correctly with the fields.

Edit Form Data Source

Changes are made to the fields and the SAVE button command is shown below, which is SUBMITFORM.
Expectation is that the list item is modified, however, a new list item is being created.

Edit Form Submit Command

Thanks for any help that can be provided.

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GoBlueByrd 35 on at

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Hopefully this helps ..

Below is the main gallery screen with a filtered list.
I've captured the ITEMS command.

Gallery Items

The gallery item button is programmed to go to the Detail Screen

Gallery Navigate On Select

The details screen populates fine .. I've captured the DATASOURCE command.

Detail View Source

The EDIT PROJECT button is programmed as seen below
Note that I am using EditForm command, which should edit the Sharepoint list entry, not create a new one.

Detail View Navigate to Edit Form

The EditForm populates correctly with the fields.

Edit Form Data Source

Changes are made to the fields and the SAVE button command is shown below, which is SUBMITFORM.
Expectation is that the list item is modified, however, a new list item is being created.

Edit Form Submit Command

Thanks for any help that can be provided.

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GoBlueByrd 35 on at

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I found the issue .. I had to add in a field for "ID" that is just for reference.
Once I added that field .. Submitform(Editform) modified the Sharepoint Item rather than creating a new one.

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Fbelay 17 on at

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Where did you add the field? Can you provide a little more detail?

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uyentpk 24 on at

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Where did you add the ID field? I am having the same problem. Can you please provide a more detailed instruction? 😞

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uyentpk 24 on at

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Okay, this is how it works for me. I set the Items property of the form to Gallery3.Selected, because I get to the form from another list. I think you need to play around with the Items property of the form in order to correctly select the existing record. Hope it helps.

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GoBlueByrd 35 on at

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I added the field at the bottom of my form, but then made it "hidden" so that it does not appear to the person using the form.

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