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How to use a flow in multiple SharePoint libraries?

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Posted on by Lachlan

I created some approval flows in one SharePoint library (select item, request approval) - and can access them from the flows drop down menu in SharePoint. How do I make these flows available in other document libraries in the same SharePoint site? You'd think it would be easy...

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yoshihirok 1,724 on at

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I want to do your issue, too. that create new flow for SharePoint Documents from the flow of other SharePoint Documents.

Regards,
Yoshihiro Kawabata

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v-micsh-msft on at

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Hi @Lachlan,

For different Library, you may need to create the flow from scratch.

Currently there is no "Copy" option available for the Flows created, and if you would like this feature to be added in the future, then please consider submit this as an idea, in the Flow idea forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

Regards,

Michael

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quincyt 79 on at

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Hi @Lachlan and @v-micsh-msft,

Even though Michael is correct there is no Copy option available in Flow at this moment, there are some better options rather than building your flow from scratch for each library. You can submit your Flow as template (when it ran on one of the libraries succesfully at least), though it will than be publicy available as a template (if approved).
A better and quicker option is to Export the Flow to a .ZIP file (I tried it with .ZIP and that worked) and make sure the Import setup option in the Review Package Content section is changed from Update to Create as new. After the export is done, you can go to the MyFlows screen, hit the Import button and select the export file. Make the necessary changes to the import and make it import. Even if the Flow is imported, you can still change the Name and settings. Just change the Name and paths within the Flow to the correct ones and it should work.

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Elia 61 on at

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Since HTTP is now a Premium connector, it will be great if Microsoft created a Flow to call other flows, or the possibility to use one Flow across multiple Libraries / Sites.

The idea has been already proposed, and needs sufficient number of Votes for it to be considered..
https://powerusers.microsoft.com/t5/Power-Automate-Ideas/Deploying-a-Singular-Flow-across-Multiple-SharePoint-Sites/idi-p/344359

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