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Power Platform Community / Forums / Power Automate / Filter incoming emails...
Power Automate
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Filter incoming emails by contact list

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Posted on by 4

I am trying to build a  flow that organizes incoming emails. My organization uses this function to manage email syncs. 

 

If the sender is on a designated contact list, move to folder X

All other emails move to folder Y

 

I was able to organize my emails this way using the desktop app. However, when my desktop is off the rules do not apply and I have not found a way to duplicate the function with O365 outlook online so I thought Flow may have a solution. 

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  • v-yamao-msft Profile Picture
    Microsoft Employee on at

    Hi @UnplannedIT ,

     

    Have you created a designated contact list under People on Office 365?

    I have made the following flow for your reference.

    First, create a folder of Contacts under People on outlook.office.com.

    Start the flow with the trigger When an email arrives.

    Initialize variable. Set Name as Email, Type as String.

    Get Contacts from the folder you’ve created under People.

    Add an Apply to each, select value from Get contact, within the Apply to each, add action Append to string variable, select dynamic content Email addresses from Get contacts.

    Under the Apply to each, add a Condition to check if the variable Email contains From.

    If yes, Move email to Folder Archive. If no, Move file to Folder Junk Email.

    1.PNG

    Please take a try with it on your side.

     

    Best regards,

    Mabel

     

  • UnplannedIT Profile Picture
    4 on at

    Thank you for taking a look at this.  After some testing all my emails are going into the "if no" designated folder even if they are not on the designated contact list. 

  • v-yamao-msft Profile Picture
    Microsoft Employee on at

    Hi @UnplannedIT ,

     

    Could you share a screenshot of the flow you’ve created on your side?

    It would be helpful for me to check the issues.

     

    Best regards,

    Mabel

     

  • UnplannedIT Profile Picture
    4 on at

    Here a photo fo the flow that I setup based on recomendations.  

    Flow.JPG

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