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Get substring from file name and move to matching SharePoint Online folder

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Posted on by benny_blanco

Hi,

I'm having difficulties trying to achieve the following scenario using Power Automate - I have a document library holding many folders. Each folder is named after an individual employee and her/his ID number, for instance John Doe, 1111111, the ID will always come after a comma, or some other separator. There is another document library, to which files for these employees will be uploaded. The file names will contain the name and the ID of the employee. Now what I'm trying to achieve and create an automation for is, to get the ID number out of the name of the file as it'll always be unique, out of the whole string, then look for the folder in the first document library holding all user folders containing this substring and based on that, to move it to that folder that matches the ID substring. Any help/ideas will be very much appreciated.

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v-litu-msft on at

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Hi @benny_blanco,

You could use the split() function to convert the file name into an array, for example:

split('John Doe, 1111111',',')

The result will be:

[

"John Doe"

"1111111"

]

Then you could use last() function to get the "1111111", for example:

last(split('John Doe, 1111111',','))

Best Regards,
Community Support Team _ Lin Tu
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benny_blanco 68 on at

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Thank you for the formula! Replaced the name and ID part with the dynamic value of the actual document name and it is separating and returning everything after the separator. Any ideas on how to make it look for the one folder that contains the same ID information and to move it there automatically?

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v-litu-msft on at

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Hi @benny_blanco,

Yes, after you get the ID, please refer to the following steps:

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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benny_blanco 68 on at

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Thank you for that! Let me test and will let you know.

Cheers!

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benny_blanco 68 on at

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Hi @v-litu-msft ,

Thank you, it worked!

Something else I want to ask though about the formula you provided - it gets everything after the separator, but gets the file extension as well (.pdf, .docx). How can I make it work without getting that part, the file extension?

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v-litu-msft on at

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Hi @benny_blanco,

Use the split() function again, separate by ".", for example:

first(split('1111.excel','.'))

It will return: 1111

Best Regards,
Community Support Team _ Lin Tu
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benny_blanco 68 on at

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@v-litu-msft - Can I ask you for some help again as I can't figure it out. It turns out the actual string looks like this -

JonasSmith-Joe-1234567-CLMPDVVD-TB.pdf

and I need to extract only the ID part, only the digits you see and then look for that ID in the folders, if they contain it. How can I extract the ID alone first, then the name at the beginning alone again? Thank you for the support!

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v-litu-msft on at

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Hi @benny_blanco,

Use the split() function could do it:

split function could separate a string by a substring, convert it into an array, then index could extract member of the array:

split(outputs('Compose'),'-')[2]

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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benny_blanco 68 on at

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Thank you as usual! Will try it and let you know.

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benny_blanco 68 on at

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@v-litu-msft -Thank you, works perfect and depending on the digit inside of the brackets, I can manipulate what to return, after which - sign.

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